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December 9, 2020 | 28 Mins Read

Tim Baines of Aston Business School’s 2021 Servitization Predictions

December 9, 2020 | 28 Mins Read

Tim Baines of Aston Business School’s 2021 Servitization Predictions

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Sarah welcomes back Tim Baines, Professor of Operations Strategy at Aston Business School and Executive Director of the Advanced Services Group to share his insight on what businesses can expect as it relates to the Servitization journey in 2021.

Welcome to the Future of Field Service Podcast. I'm your host, Sarah Nicastro. Very excited to welcome back to the podcast today, Professor Tim Baines, who is the professor of operations strategy and the executive director of the Advanced Services Group at Aston Business School. Tim, welcome back to the Future of Field Service podcast.

Tim Baines: Thank you, Sarah.

Sarah Nicastro: We had Tim on episode 70 of our podcast. If you have not heard that episode, you may want to go back and check it out after today's discussion. Tim will tell us in a moment a bit about what he does with the Advanced Services Group at Aston, but today, we're going to be hearing Tim's predictions for what will take place in the world of Servitization in 2021. Tim, before we dig into the conversation, for those that may not have heard our first podcast together, can you give them a little bit of background on your role, the Advanced Services Group at Aston, and what it is that you all are doing?

Tim Baines: Okay. Thank you, Sarah, for that. I'm a professor of operations strategy, manufacturing operations. My background is that I've spent all my working career working either for or with manufacturing businesses, helping them with their strategic decisions with regards to their operations.

Tim Baines: I became involved with the Servitization conversation around about 2003, 2004, that type of period. And I did so because we were asked to... Within the U.K., we were asked by the U.K. government. A group of universities were asked to respond to the competitive priorities for manufacturing firms moving into the new millennium. Up until then, our attention had been looking within the factory, had been looking efficiency within the production process and how to be effective, how to exploit digital to make sure that products are made cut, made quickly, made of a good quality, and made cost-effectively.

Tim Baines: This project, this program of Servitization was really about, within manufacturing, within the research community in the U.K., looking beyond the factory gates, looking at the opportunities for manufacturers beyond the factory gates. And that really brought us to get interested in this topic of Servitization or advanced services.

Tim Baines: Since that time, my work has been entirely focused on Servitization. Servitization, very simply, in my mind, is all about helping manufacturing companies to compete through services rather than products alone. Since that time, my work has been entirely focused on this topic. A few years ago now, we titled the whole research center the Advanced Services Group, because we wanted to distinguish between those service-based business models which are truly disruptive and high-value and game-changers in the marketplaces, versus the more traditional view of services inside manufacturing firms, which is about selling spare parts and brake fix. We really wanted to position our work as being about the new business models, the new service-based business models for manufacturing organizations moving forward.

Tim Baines: That's where we are, and that's just a brief overview. The work that we do is a combination of research, which is very much trying to understand and frame what it means for a manufacturing company to compete in this space. We develop research frameworks, such as services staircase, which talk about the different customer value propositions an organization can offer. Transformation roadmap, which describes how organizations have moved into this space. The business model blueprint, which focuses on the core elements of a service business model.

Tim Baines: We do research which is very much about framing the innovation, helping to understand it. We work closely with businesses in the U.K. and around the world to apply the concept, and through the application of the concept of Servitization, advanced services, we learn, it fits back into our research, back into our teaching, back into our publications. And we just keep the virtuous cycle moving, of research, impact upon practice, research, impact upon practice, to move forward the whole knowledge in this area.

Tim Baines: The one thing which galvanizes all our work together is this open ambition to really change the world for the better through these advanced services. It's based upon a motivation that... The business that many manufacturing firms follow hasn't really shifted much since the ideas of Henry Ford in 1910, 1912. A lot of manufacturers are still very much committed to that business model of production, consumption, and dump. And the whole business model of advanced services maintains that route in the products and the IP of the products, but very much looks at gaining value through the services, and is a much more environmentally, economically sustainable business model. And we're very much committed to promoting that business model.

Tim Baines: Sarah, does that help as a form of introduction? Is there anything you think I ought to have covered there, which I've missed or skipped over?

Sarah Nicastro: I think it's perfect. I've said here before that the work you guys are doing is really, really good, well worth everyone checking out. We'll make sure that there's a link to the Advanced Services Group in the notes.

Sarah Nicastro: What struck me is that the research you all do and the work you do, it's very clear when you look at it, when you consume it, that it is very grounded in the voice of the industry. To your point, my passion is helping folks that are on this journey in any way I can through providing them insights and content and connections that can help them, because we know that this path to Servitization is not one that is very simple or happens overnight.

Sarah Nicastro: If you were to go back and listen to the episode Tim and I did, episode 70, we talked about the four forces behind Servitization. It's well worth a listen. But the reality, to set the stage for today's episode, is that I think the vast majority of our audience recognizes those four forces. They recognize the fact that this is the future, this is where we're heading, and they're at varying stages of readying themselves and progressing themselves through this continuum.

Sarah Nicastro: Today, what I want to talk about is what we expect to see next year. 2020 has been an immensely challenging year for all of us personally, professionally, and I have a deep respect for the service leaders that I talk with on a daily basis for the fortitude that they've had to show. Not only progressing forward-thinking goals like this, but dealing with a lot of very complex challenges on top of it. I certainly don't want to minimize that.

Sarah Nicastro: I think one of the things that I've taken heart in this year, one of the silver linings, if you will, of this situation is the impact that it's having on the Servitization journeys, in the sense of really spurring them forth, in my opinion. There's a number of factors that have come into play in this very challenging year that I think really have helped make some significant strides in Servitization efforts. What are your thoughts, Tim?

Tim Baines: It's really interesting to hear you speak, Sarah, because you touched on, when you were introducing the work that we do, about the contribution that an academic makes in this space. And it's very interesting, because my background's a little bit unusual within the context of a business school. I'm actually a professional engineer, I'm a chartered engineer. When we look at what research engineers do, it's very much around materials, products, functional things. Engineers are allowed to invent things, but when you look at a business school and research that's carried out inside the business school, the research inside a business school is very much based upon this world of observing the phenomena. You recognize innovation and you look at the innovation, you try and make sense of the innovation. And a lot of the research which is carried out in business schools is all about trying to make sense of the innovation.

Tim Baines: Now, the innovation that we're talking about here is this notion of Servitization. When you ask me to comment upon the innovation which is taking place inside industry, you're trying to make sense of this innovation. The academic community isn't inventing it, but they're trying to make sense of it, they're trying to clarify what is actually happening.

Tim Baines: One of the frameworks the academic community has come up with to help to understand these innovations is a change management framework, which basically says that change takes place as an interplay of the context within which the organization sits, the management process which take place inside an organization, and ultimately the outcome of the decisions that are played. The machine tool, the management processes, the business context to be all into play.

Tim Baines: What, of course, just happened massively for us over this past year is that the context has shifted. Now, the way in which we tend to think about making strategic decisions inside businesses hasn't necessarily moved. The cultural side of things hasn't shifted in terms of how we run businesses, but the context has shifted. And as a consequence there, the decisions we're making inside businesses, the actual outcome of the decisions has shifted also.

Tim Baines: When you ask me to comment, I'm sitting and I'm thinking about this context, and thinking, "What shifted about the context?" We are in this world when we're thinking about what's going around us at the moment in time. It's a bit like predicting the weather. Of course, we're sifting through the trends in the past and we're trying to reflect upon what we've seen and make predictions as to what the future might be, and of course, it's been a year of tremendous shift and change. But if you accept that a lot of the forces which are shaping industry were there anyway, what also COVID has actually done is to strip away almost the grayness of those forces. If you strip those away, I think COVID has shown us that forces which are shaping industry have almost accelerated the shift.

Tim Baines: This time last year, I wrote a blog, and I was talking about the shift, the forces. And I was saying, to me, in terms of Servitization, the forces which were shaping industry were this desire for productivity, greater outputs for the amount of inputs we're putting, this adoption of digital and accelerating the adoption of digital, and sustainability. And I was talking about environmental sustainability.

Tim Baines: Particularly if you're in Europe, the environmental sustainability agenda is really at the forefront of a lot of people's minds. Sitting where I am in the U.K., you were looking and you were saying, perhaps in the order of digital productivity and sustainability, these were the things which were coming on the agenda. These were the priorities. Now, we still have this bizarre situation where we've got this thing called Brexit, but let's not worry about that, because that'll take us in another direction together.

Tim Baines: And then you've had this year. Of course, we stripped away this grayness about what's shaping industry. And I would argue now, moving forward over this next year, of course, I think recovery and resilience are going to be the two fanfares, almost, at the forefront. But then coming right behind that is I do think the environmental sustainability agenda is going to be very high on people's list of priorities.

Tim Baines: Here's a great example of this. You very kindly helped us with the World Servitization Convention. You did a great job with that. It was excellent, thank you. But a few weeks before it, the BBC published a statement, and it was about Apple computing. The value of Apple was given to be higher than the whole of the FTSE 100. The FTSE 100 is the U.K.'s top 100 share index, and the U.K. share index was declared as having... It was full of dinosaur stocks, it was stocks like British Petroleum, Shell, all these different things. Fossil fuel-based stocks. And Apple was held up as being worth the equivalent of that.

Tim Baines: Coupled with that Apple statement, you had a statement about sustainability. And whereas in the U.K., we have this ambition of being carbon neutral by 2050. Apple was saying, "We're going to be carbon neutral by 2030, and we're going to be carbon negative by 2050." Carbon negative. And then when you look inside Apple and you look at... If you want a second example of Servitization and see how Apple have dematerialized their supply chain, and are really... The Apple iPhone, it's all based around services. The value's coming through services. And you look at that as an exemplar and you look at what's happened, you say, "Absolutely, these are going to be the trends." Industry is responding to public demand for this improvement in sustainability.

Tim Baines: When we look at it, and I take a step back, I say that my prediction, my reflections, is that the forces which will be shaping what we do over the next year will be, of course, responding, resilience, but I do believe that sustainability is going to be evermore at the forefront. And those leading businesses, those businesses which... There are really excellent examples of businesses which are leading the way there and are really making a lot of ground. Does that help, Sarah? Does that resonate with your own thoughts?

Sarah Nicastro: It does. There's a couple areas I want to dig into. You spoke about context and that the context is what has changed a lot this year, and I agree with that. I think that that shift in context... Really, if you break it down, I think that the biggest impact of that is... Like I said at the beginning, we talked on our last podcast about the four forces behind Servitization, and I think that there is a general acknowledgement of those forces and, again, I said this earlier, an awareness that this is the direction we're heading.

Sarah Nicastro: But I think that, for a variety of factors, if you were sitting in January of this year again, there's just still a lot of things that can lead to more of a resistance to really progress as quickly as is possible through that journey. There's some history and some operational things and some cultural things that were holding companies to their roots. And I think that what has happened is, particularly for anyone that was lagging a bit in getting on board this journey, the context of this year has given them a quick shove in the direction of progress.

Sarah Nicastro: And I would argue, though, that that shift in context is, I think, having a cultural impact in companies. I really do believe that... And it's probably what I'm most excited about. I think that there's been so many interviews I've done this year, where people have talked about just very quickly becoming more creative, more innovative, and more quickly adapting to, what do our customers need from us right now? And it's okay if that doesn't look like how we've historically delivered value. We need to shift, we need to pivot, we need to react quickly.

Sarah Nicastro: Companies have had to become accustomed to making far more rapid decisions than they ever have before with, arguably, more complex and quickly changing criteria than they've ever had to deal with before. The use of digital tools and technology. Again, even employees that were resistant to that have a change in thinking, because they see it as a way to persist in doing their work and having a job. I think that there's a lot of challenge to what's happened this year, but the outcome, I do think is on the company culture, and I think there's a lot of positive things that are going to come out of that.

Sarah Nicastro: I want to dig into a bit more of your specific points and some others and talk a little bit about more of those. When I think about the excitement that I have for moving forward, I think that, as we focus on that resilience and move toward recovery, these companies are doing so from such a stronger place because of the experience of this year and how both the context and the culture have changed in a way that can really move them forward in a positive way. Does that make sense?

Tim Baines: It does, Sarah. If I was to reflect upon the situation, I think businesses are at a crossroads, a t-junction crossroads. And we have this, certainly inside the U.K., where there is this... Some businesses will look at what we have been through over this last year, they will look back at what has happened in the past. And you might take this, for example, as the automotive industry. Look in the past, and then they're saying to themselves, "Okay, as soon as we can get back to the old way of doing things, as soon as we can get back to the past, then that's great. We've got to try and move back towards there, we've got to get people back into their offices, we've got to focus on production, get the product out there, get the shops open, et cetera." That's the whole business model Henry Ford made so successful, and was absolutely right for that context. It's not a critique of the business model; it's a critique of the fit of the business model with the context.

Tim Baines: And then you've got the second one that says, "Okay, well, we've come from here, but we're in a situation where we found our people were actually quite ready to change. We're finding that the people are becoming more sensitive. What we have been through over the past year has forced us to make redundancies. We've stripped away people inside the organization." Invariably, these perhaps are people who have been with the organization longer term, or perhaps were custodians of the old business model. Some organizations say, "Well, let's see and move forward with this."

Tim Baines: I'll be honest. The reality is, I am sure that the future direction will be a compromise of both, and that's fine. But there are so many exciting opportunities, to my mind, of embracing what these forces which COVID has made so apparent to us, embracing those through Servitization and advanced services, really capitalizing upon it. So many exciting opportunities.

Tim Baines: To your point initially, Sarah, I am mindful that there's a lot of people who are senior positions inside services businesses who've had a terrible time dealing with what we've been through and having to make the best of it. You and I today, we're talking and we have this very privileged position to be allowed to talk freely about these things without this legacy of having to bring the whole organization with us. That's our responsibility, is to talk a little bit about some of what the future might hold.

Tim Baines: The opportunities, to my mind, are absolutely phenomenal. Let's take some examples. If we take what's happened in terms of these forces which are shaping industry, and we talk about the market pull and the technology push, the market pull has shifted. Go back to the environmental one. If you look at the environmental context, which COVID has made a more apparent to people... In the U.K. particularly, people are spending more time at home, they're spending more time at the gardens, they're looking around them and they're seeing what's happening. They're more aware of their environment, and they're saying, "Hey, we like this. We want to spend more time with this environment, we want to care with it more."

Tim Baines: The environmental pull is becoming more apparent, so how can industry respond to it? Well, you've got all the technology which is required to be put in place and got out there, that manufacturing can provide and get into the marketplace. There are services upon services, whether it's heat pump technology, whether it's hydrogen for house heating, whether it's shift in mobility, all these different technologies which can be got out there through advanced services.

Tim Baines: And then we look at another area. Food has become more of an issue. We live on an island. The food supply, et cetera. Again, advanced services, looking at food, looking at this whole sector, how it can provide a more resilient supply chain, how we can get new technologies, how we can get robots out there. Again, through advanced services. That's another exciting opportunity. And we see the same service here in what I might call assisted living. People living independently and promoting that, without the need to jump in the car and go somewhere. All these different sectors, the opportunities are becoming so exciting for these innovations that we're talking about.

Tim Baines: Really, the biggest challenge, I would say, to a lot of people for this next year, the one challenge is, have you got the vision to actually exploit those things? Can you get the vision there? Or are you going to push this away? Are we going to try and regress? Or have you got the vision for imaging, for thinking about it in manufacturing industry, beyond the idea of producing, consuming, and just dumping it? That's the challenge to my mind.

Sarah Nicastro: Mm-hmm (affirmative). Maybe the conversations I'm having are just a really good sample, but I think that the vast majority of service leaders are really focused on harnessing this momentum and caring forward. I'm not talking to a lot of people that are intent to go back to the way it was.

Sarah Nicastro: I want to dig into a couple specific areas and talk about how the challenges of this year are really going to have a positive impact once we've progressed through them. The one is, we've seen an increased uptake of an openness to technology this year. Obviously, companies have, in parallel, been on their digital transformation journeys. There're still laggards and leaders. I think anything related to innovation, when things are going well, it's easy to deprioritize the need to evolve if you're in a good spot. This year, we've seen companies that have either rapidly expanded their use of technology to persist with business, or have quickly looked to get up to speed in that area. When we think about an increased use of an openness to how technology can play a role in these operations, how do you think that will impact Servitization progress in 2021 and moving forward?

Tim Baines: Okay. If I may, Sarah, I'll just comment very briefly upon what you just said about the service leaders you've interviewed. I would say the same. I very much endorse that, that these service leaders... And maybe it's because people inside of services are naturally more intimate with customers, so they are seeing these trends.

Tim Baines: However, when we think about Servitization inside the context of a broader firm, one of the big inhibitors of progress has always been almost the cultural change, the legacy of the production that's sitting behind. Of course, for the organization to shift, it requires that production environment. When I talk about people who perhaps not embracing the new business models with perhaps as much enthusiasm as you and I are, it's because I am reflecting also upon this traditional legacy lots of organizations have had. But it's really reassuring to hear that the people you've been interviewing are being consistent with ourselves. We're not just a bunch of crazy academics talking about what the future might like.

Tim Baines: Let's talk about digital. If you ask me about the innovations which are likely to have the biggest impact upon manufacturing businesses moving into services, I wouldn't put digital in the top two. I would put the two innovations which I think are most exciting at the moment in time. One is what we've already spoke about, which is the cultural change. I think there's an awful lot to be done there about vision and empowerment and really grasping the opportunity. I think the second opportunity innovation is financial innovations.

Tim Baines: That is not to say that I don't believe that digital has got tremendous opportunity to accelerate. I think that what we're talking about is the confluence of digital, financial, cultural. We're sitting at the center of these three, and we're enabling an acceleration into a new way of doing business which wasn't there previously. Whether it's artificial intelligence, whether it's remote monitoring, whether it's big data, whether it's blockchain. Those are fantastic innovations and they're really enabling what's going on, but the thing which has really come to my attention recently is the financial innovations, because it's the financial innovations which, I think, we need also.

Sarah Nicastro: Tell us more about that.

Tim Baines: Okay. The background to this is, 18 months ago, I went to a conference which was an asset financing conference. It was a big event, it was held in London, and I spoke about Servitization. And I was really surprised to hear about all these financial institutions who were talking about Servitization. We'd never come across this community before. What they're talking about is things that you would be familiar with, Sarah. It starts with subscription charging, which we're familiar with. But then it moves into conversations about asset financing, partnering with a manufacturer. It moves into conversations about ownership, moves into conversations about contracting.

Tim Baines: It's complicated, and I'll be honest. If anybody's listening to this podcast who is from the financial community, please forgive me when I say this. But their understanding of the concept of Servitization is inconsistent with the popular understanding of the concept of Servitization, as is held by the broader scholarly community that looks at it. They're looking at Servitization from an innovation... It's almost what I would call the mechanism for revenue capture. When we talk about Servitization, we're talking about how you're bundling the service offerings together to build a bigger customer value proposition. Basically, this is all about, to me, the shift to an outcome-based society. The subscription charging can go hand-in-hand with that, but it's slightly different things.

Tim Baines: Let's take a practical example. A couple of examples, if I may. I think I spoke about this last time. In the U.K., fossil fuel heating on new-build properties, 2025, you're not going to be allowed to have it. Even retrofitting, fossil fuel heating has been challenged at the moment in time. The alternative technology is technology like heat pump technology. It's expensive, so how do you get that new technology into it? How do you actually get somebody like you and I... If we went out and bought a fossil fuel heating system, it might cost us $2,000. The heat pump system for a house or equivalent property might cost us $20,000. How do we do it? Well, we obviously need financing. And if that financing can be bundled together in terms of a subscription charging, where we don't feel the pain as a big lump investment, but rather, the pain is spread out over multiple, maybe five-year contract. Then, we're going to feel more ready acceptance of the technology.

Tim Baines: We shift and take something alternative. You take food production. In the U.K., aging population, you got food production. A lot of the farmland in the U.K. is held over to dairy. And then as you start to move over from dairy, as people's... We're having a growth in people moving to being vegetarians, being vegan, et cetera. Concerns about climate change. There's pressure on dairy farming, and there's a request to actually exploit the land in different ways, but exploiting the land in different ways requires new technologies to get in there. You start to talk about autonomous vehicles and robots and such like. How are you going to make that happen? Again, you want to shift to an outcome-based contract, and financing can enable that. It's on subscription-based charging with really intelligent ways in which you're financing the asset.

Tim Baines: It's our service world, and it's our move to these advanced services, this outcome-based world, where we're buying the outcomes. But it's the bundling between the cultural organization to offer the services that the product enables, coupled with the technologies which help us to monitor how the product is used and build up intelligence, coupled with the financing which gets those innovations into the marketplace as quickly as we can.

Sarah Nicastro: Yeah. That makes sense.

Tim Baines: Sorry, Sarah. I've gone off into complete tangent there, but hopefully it's relevant.

Sarah Nicastro: No, that makes sense. This is in line with... Historically, one of the challenges that I hear a lot from people, and this is a combination of different factors, but people saying, "How do we bring our customers on board this journey?" While there is a market pull, there's also the real shift in terms of... Now, we're moving from delivering products to delivering service. What does that look like? How does all of that work?

Sarah Nicastro: One of the things I've heard a lot this year echoes what you just said. If you think about a manufacturer of really large equipment, obviously if people are looking to avoid CapEx expenditures and move toward more OpEx options, then they're looking for more of that financial innovation. How do we do this differently? How do we bundle these things together? How do we achieve the outcome we need in a way that looks different than that purchase or revenue model did in the past? That makes sense.

Sarah Nicastro: Generally, again, going back to the positive implications here, I think that the need to get creative this year is breaking down some of the barriers in communication between companies and customers to have discussions around what different models might work. What does this look like in reality? And I think that, again, that's something that will propel companies forth, because rather than avoiding those conversations or struggling through those conversations, they're coming together in a time of need to find outcomes that are mutually beneficial to both parties in a way that hopefully makes progress these folks can build upon. Does that make sense?

Tim Baines: It absolutely does. And this is tough, isn't it? We're asking of ourselves to envision a future which is different to the past. And just like when you started this conversation, you were saying what's our predictions for next year, we're making those predictions by looking at the past and teasing out which we can conclude factors, and we're being effective by our own assumption and prejudices.

Tim Baines: If you can, when you move to our world of these advanced services and you start to think about the opportunities which have been opened up and are opened up by this combination of this digital, this cultural shift to these outcome-based contracts, digital, shift to outcome-based contracts then the financing, they take you home. I'm fortunate enough to have a sensible office in my own home, et cetera, but an awful lot of people were shifted from being based inside the factory or inside the office block, and they now work from home.

Tim Baines: And then you look at it and you're saying, "Okay, well, what do you need to work from home?" And you think about the computers, you think about the printing technologies, you think about your desk, et cetera. How are we expecting people to go out and buy this? Actually, the old model is, go and buy it. The model that we really want is, the outcome I want is a work environment that I can be productive within, that's got all my technologies. It's safe, it's ergonomically sound, et cetera. What a fantastic opportunity for an outcome-based contract.

Tim Baines: It's not about a big asset. It's about that shift, enabling this outcome where I can be productive in my own workspace. And for that to happen, of course, requires the technology, but it requires the digital. I've got a printer over there. If my printer doesn't work, I need somebody to ring me up and tell me how to fix it. I don't want to go into YouTube and have to sift through all the various presentations how to fix my HP printer. I want it fixed, and I want financing in a way which I can afford it. I just want these outcomes.

Tim Baines: This goes back to your initial point about, what does the future look like? Look at this fantastic opportunity for the home working environment. Physical fitness, everybody's saying... In the U.K., we had a big run on people buying bikes and fitness equipment, et cetera. You want this gym at home, you want the outcome of being able to exercise at home. All these different things, all these opportunities.

Tim Baines: The big challenge for us, in my mind, is, is it envisaged that this is forthcoming, or this forthcoming? This is how the future could really look if we really exploited what is happening. The digital, finance, and the shift towards an outcome-based economy.

Sarah Nicastro: Mm-hmm (affirmative). Yeah. We had Peloton on the podcast earlier this year, and boy, are they one that has... The challenges they have are opposite of many of the companies we're speaking with, because their demand has just been through the roof, and it's been immense growth.

Sarah Nicastro: It is a good point. The opportunity here to innovate is not limited to manufacturers of huge equipment. We've talked with service companies that... Again, it's about listening to the needs of the customer and adapting quickly. We've had a lot of different examples of organizations that have just paid very close attention to the outcome desired in January and how that differed to the outcome desired in March of April, and they just moved quickly to be able to meet those needs.

Sarah Nicastro: I think, again, the thing I love about this is it's forcing these companies to flex these muscles of openness and creativity and innovation. As they're doing that by force, they're learning that they're capable, and that the opportunity to continue doing that is immense. That, I guess, is what really excites me about the way that the challenges of this year, I think, are going to pay off immensely in 2021 and beyond. It's really interesting to think about some of the ways that we'll see this come to fruition as we move along.

Tim Baines: Sarah, I... Sorry.

Sarah Nicastro: Yeah, go ahead, Tim.

Tim Baines: No, I was just going to... And your point about the threat side of things is interesting. One of the businesses we work with looks at assisted living inside your home, particularly for disabled or elderly people. They're very conscious of how the technology providers... We saw it this week with Amazon declaring that they're offering the capability to monitor machine tools and report on machine tools' performance. How do you compete against somebody like that? Well, you don't take them head-on in terms of the product. You do something that they can't do. And what they can't do is that services package. We're not talking about just good delivery. We're talking about that services package of assuring somebody can live safely inside their own home.

Tim Baines: Even if you're traditionally rooted in production and products, and you're looking at the future from... Not just the threats of COVID, but what else? For example, what technology vendors are doing, how they might move into your space. Customer intimacy that's demanded to be successful with services, particularly advanced services, is such that it builds that resilience. And it's resilience not just to pandemic, but it's resilience against the technology vendors. And that's good for us. None of us want to live in a world where everything's dominated by one particular business. It's healthy for people to have choice, and that's what services enables. It's a much more resilient business model.

Tim Baines: I should just say, we're certainly fine in the U.K., you have to be careful. Organizations such as Rolls-Royce have been hit very badly. When you look at something like Rolls-Royce, there has been an ambassador for the more advanced services, certainly over the past 10 years. It's very easy to look at them and say, "Oh, is that a reflection upon the service-based business model?" If that is a reflection on the sector... The whole sector of air travel has been so badly hit. Sectoral factors will always play into this, but nevertheless, the level of the individual business, services give resilience. Services provide the platform to respond, to recover, to get innovation out there, and sustainability.

Tim Baines: Big challenge to me, though, is whether organizations and politicians can actually envisage that, can buy into the vision, can see the vision, can understand that this is not about... So many opportunities have been opened up by this pandemic, and let's embrace them.

Sarah Nicastro: Mm-hmm (affirmative). Absolutely. All right, Tim. We've talked about the context and how that's shifted. We've talked about culture, we've talked about financial models, we've talked about sustainability. Any other thoughts? Any other thoughts or words of wisdom to folks as we wrap up 2020 and move into the new year?

Tim Baines: I think one of the challenges, Sarah, is for anybody that is spectating and looking to what's happened, there's a myriad of spectators, et cetera. The only thing I would say is look at the evidence. When we go back and you look at the Apple example that I spoke about shortly, there was evidence of a response and a potential trajectory. And then look at the evidence of other organizations, look at the evidence of data coming out of the World Bank in terms of where gross domestic product is generated, and the fact that services supersedes products and production.

Tim Baines: Look at the evidence, and the classic ways you know to look at the evidence is to find it, recognize what you believe in, form what we call the null hypothesis, which is the opposite view, and go out to prove the opposite view. And when you can't prove the opposite view, then there may well be some truth in the view that you want to believe. And I think if you go out there and you look at the evidence, then you can make your own mind up. I think it's extremely difficult to argue against the adoption of Servitization. That will be my finishing... I can't find the arguments against it.

Sarah Nicastro: I agree 100%. Again, in a year fraught with difficulty, I think we, as individuals and as a community, need to look for, what are the positives? And again, to me, the conversations I've had around... From company to company and individual to individual, how this has opened eyes and created more open-mindedness and spurred more innovation and creativity and agility, it's really heartening to see. And I think that, while we probably all would wish this situation away if we could, it's something that I think is really going to create a lasting positive impact for a lot of these organizations in terms of their ability to be resilient and to persevere and to think differently than they have historically.

Sarah Nicastro: I'm personally really excited to see what 2021 will bring, and certainly hoping it's an easier year for everyone than 2020 has been. But I appreciate you coming and sharing your thoughts and insights, and I know that we'll look forward to having you back next year to discuss how things are going and what we're seeing in terms of these predictions becoming reality.

Tim Baines: Thank you, Sarah. I very much enjoyed today's conversation, and I look forward to speaking to you again on this.

Sarah Nicastro: Me too, Tim. Thank you.

Sarah Nicastro: For those of you that haven't listened to episode 70, go back to futureoffieldservice.com and take a look for that. It's a great discussion. You can also find us on LinkedIn as well as Twitter @TheFutureofFS. The Future of Field Service podcast is published in partnership with IFS. You can learn more about IFS Service Management by visiting www.ifs.com. As always, thank you for listening.

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December 7, 2020 | 4 Mins Read

Managing COVID-19 Complexity: Real-World Lessons to Help Navigate the Second Wave

December 7, 2020 | 4 Mins Read

Managing COVID-19 Complexity: Real-World Lessons to Help Navigate the Second Wave

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By Sarah Nicastro, Creator, Future of Field Service

When we began lockdown in March of this year, I thought – maybe naïvely – that the pandemic would be in our review mirror by year end. Here we are, however, with cases rising in many regions across the world and second waves of lockdown in certain areas. While we all long for our lives to normalize, we must find fortitude to wait this out with safe practices and patience.

I recently held a Focus Group with some of the Future of Field Service Advisory Forum members to discuss what best practices they could share from how their companies have handled COVID thus far that may help their peers prepare for this second wave. It was a great conversation – I continue to be heartened by the connectedness among the industry and the inclination to come together during this crazy time to help one another along. Here are some of the points that came up in conversation – thought processes, strategies, and steps that participants felt served them well in navigating COVID challenges.

Let Go of Business as Usual – It’s Time to Get Creative

There were a number of points brought up in conversation about how companies’ normal course of business has been significantly impacted by COVID. Particularly companies that serve retail locations and restaurants have seen drastic declines. Even those who haven’t been hit as heavily have had to alter the normal business processes to comply with lockdowns and keep employees and customers safe. While the outcome varies from company to company, what was shared in conversation was a willingness to let go of business as usual and quickly get creative. This may mean diversifying the business, embracing innovation, altering delivery methods, introducing new services, or a variety of other things. But the commonality is that companies who have navigated COVID successfully haven’t done so by being tied to the legacy of how things have been done.

Lean on Digital Tools to Maximize Safety and Adapt to a Virtual World

Some companies have been able to adopt tools like Remote Assistance to move to a remote-first service strategy. This enabled organization to persist in providing customers service during lockdowns, and really sets the stage for a more evolved way of working even post-pandemic. Much of the conversation within the Focus Group centered around the fact that the focus on physical intervention as the first line of field service will be a thing of the past even once COVID passes. Looking beyond service, companies also discussed technologies being used to replace other functions that were previously conducted in person – like training, for instance. And those whose organizations have needed to continue with essential, in-person service throughout the pandemic discussed ways they’ve been able to rely on planning and automation tools to optimally schedule and route technicians in a way that reduces travel and minimizes exposure through avoiding peak times to keep both employees and customers safe.

Don’t Downplay Employee Emotions

This has been a hard year for everyone, and it is essential not to overlook or minimize the emotions your employees have. Not only are they likely struggling with concerns around health and safety, but those concerns may be compounded worry over the future of t heir job or overwhelm from the introduction of new technologies or processes. Companies that have done well managing COVID share a focus on empathy – a dedication to remembering the human side of all of this and recognizing and addressing the emotions of their employees as best they can. Leaders have gone out of their way to develop more personal means of checking in and staying connected in this virtual world. Some companies have noticed that as remote service ramps up, technicians fear for their jobs – and are working hard to address these concerns and put minds at ease about what’s to come. In a time where we have to move fast to adapt to rapidly changing circumstances, don’t overlook the need to put your people first.

Act Global; Empower Local

Global organizations have faced an extra layer of complexity because COVID cases, management, and restrictions vary so much from region to region. As such, it was brought up that there isn’t any real way to centralize the rection to local COVID circumstances. Rather, these organizations have worked to centralize access to information and resources but empower the local units to react in the ways that best fit their individual conditions. Certain best practices are created and communicated at the global level, but each region feels empowered to react to their own changing circumstances in the way they see fit. Part of what makes this possible is a move toward more real-time data analysis and far faster decision making. This enables communication between central and regional functions and helps everyone to stay in lock step on the approach.

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December 4, 2020 | 4 Mins Read

What Can We Learn About Service from a 1,400-Year-Old Company?

December 4, 2020 | 4 Mins Read

What Can We Learn About Service from a 1,400-Year-Old Company?

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By Tom Paquin

If you look at the Fortune 500 list as a barometer of business success, you’ll see some truly behemoth mainstays, many of which have endured on the list for at least the last five years. And sure, evaluating these businesses on the sliding curve of assets and liabilities, this can provide some insight into the health of a company, and excellence is great, but what about endurance? What can we say about a business that has stood through crises, recessions, wars, governments, and natural disasters?

If you look at a list of the oldest businesses in the world, you’ll discover that the top of the list is monopolized by Japanese companies. And while many of the years are impressive—705 for the oldest hotel in the world, 862 for the oldest winery—one business stands a head (and nearly 150 years) above all the others, and that is Kongō Gumi.

What compelled me about Kongō Gumi specifically was that in a list dominated by hotels, restaurants, alcohol producers, and state-owned properties, Kongō Gumi was something different—they were a service provider. Specifically, they’re a construction company, specializing in elaborate Buddhist temples.

There is however a twist to this story: Kongō Gumi was liquidated in 2006 and sold off to Takamatsu Construction Group. It seemed incredible to me that a company that has survived for as long as Kongō Gumi could so flippantly and abruptly go the way of the dodo, but it’s yet another reminder that, in the age of empowered customers, legacy is meaningless. It’s fascinating, though, to look at what toppled a service mainstay that was incorporated more than 1200 years before the country that I am currently sitting in. The obvious answer is that pedigree is a meaningless function in the face of industrial growth, but nevertheless, when a company of unrivaled pedigree collapses in an industry about which you study, there are certain to be some lessons to take away.

To consider those lessons, let’s look at some of the main reasons why Kongō Gumi was driven to acquisition.

Insolvency
If you look at the available evidence regarding the collapse of the business, this, in its simples terms, is what dealt the final blow. Unregulated lending derived from the Japanese economic bubble of the 1980s weighed down companies like Kongō Gumi with excess debt. Exacerbated by a lagging economy in the early 21st century, the business was no longer capable of standing on its own.

There are of course many positive and valuable reasons for businesses to take on debt—personnel attraction, research and development, or expansion—but this can serve as a reminder that debt needs to be justified and leveraged across a broader business plan, rather than be a means to keep a business afloat. This is a bigger challenge in construction and real estate than in other businesses, which is well-known for solvency issues and corrupt practices. This doesn’t mean that other service industries are immune from the challenges of debt, obviously. Let’s take it a step further and think about what led to this degree of insolvency.

Product Rigidity
Kongō Gumi has a broad and detailed history of building Buddhist temples and shrines. It was the stability and consistent needs of this industry that permitted their success through the centuries. This rigidity of vision turned detailed, elaborate architecture almost into a widget factory, though each of their constructions endures as a unique and beautiful symbol in its own right. Nevertheless, the other side of that rigidity meant that when the market reached a point of saturation, there was nowhere to pivot to.

For manufacturers, product-oriented organizations, or service companies, it’s a short path to see how some product diversity could have helped to mitigate some of the fiscal problems that the business ultimately faced. We frequently talk about building new service offerings that stem out of the primary offerings of a business, and that remains a way to evolve with a changing market. Service, on a whole, can be extremely nimble when given the tools to do so.

Knowledge Hoarding
The complexity of the work that Kongō Gumi meant that apprentices needed ten years’ worth of training in order to reach a level of mastery necessary to produce work that met the expectations of the customers. While I personally admire and respect the cultural practice of rewarding expertise and excellence at a craft, it is easy to see how such a business model would struggle to scale in a modern corporate environment.

Service businesses have an opportunity to take heed of this, and consider how their skills are disseminated across their business. Most businesses don’t require the expertise that is needed to construct elaborate pagodas, so making sure that new staff have the skills they need as soon as possible is an imperative, and a comparatively easy one to manage.

In spite of it now being a totally-owned subsidiary, Takamatsu Construction Group respects and maintains the name and reputation of Kongō Gumi. In some ways, by joining the larger organization, Kongō Gumi has, in short order, been given the tools to be more nimble. Let’s hope that the beautiful structures that they create even now will endure for many more years.

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December 2, 2020 | 1 Mins Read

Breaking Away from Break-Fix Service

December 2, 2020 | 1 Mins Read

Breaking Away from Break-Fix Service

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Sarah talks with Brad Resler, President and COO of Brady Services and Roger O’Connor, EVP of Aftermarket Operations at Gosiger about the migration to more proactive and outcomes-based service.

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November 30, 2020 | 5 Mins Read

5 Steps to Future-Proof Your Field Service Workforce

November 30, 2020 | 5 Mins Read

5 Steps to Future-Proof Your Field Service Workforce

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By Sarah Nicastro, Creator, Future of Field Service

Finding, attracting, obtaining, and retaining talent is one of the most complex challenges that field service organizations face today. There are a variety of factors at play – changes in the demands of the role, an increasingly small pool of talent to compete for, differing desires from the new generation of worker, and now COVID complexities. Not to mention, the service landscape is evolving rather significantly as organizations adopt digital tools and embrace the move to outcomes-based service – which means the traits, skills, and characteristics sought today are vastly different than they were just five years ago and will be even different yet in another five years. So, with all of this said, is it even possible to future-proof the field service workforce? Not entirely, but we need to prepare. While no one can predict precisely what the future will hold, we know enough that it is important to start taking steps now to set us up for success as the future (rapidly) unfolds. As such, here are five steps you can take now to help you prepare the workforce of the future:

#1: Optimize Automation to Maximize Utilization

Step number one is to ensure that the resources you have are fully and properly utilized, and this rests largely in the hands of your digital journey. Do you have tools in place to plan and schedule your workforce in a streamlined manner or are your technicians wasting time each day on unnecessary travel? Does your workforce have access on site to all the information and inventory they need to get the job done, or are they frequently making return trips? Have you incorporated IoT or Remote Assistance to be able to diagnose and even resolve issues before going onsite? Do you have an effective knowledge management system in place to capture the insights of your most experienced workers and make them accessible to others? It only makes sense that before you work to future-proof, you are making the most of what you have today.

#2: Think (Ahead) About Field Service Responsibilities

We know that the role of the field technician is changing, but what will that look like for your business? Have you thought about what your frontline workers will be doing in five years, once some of the more monotonous and administrative tasks have been fully automated? Have you considered the ways in which your company’s progression toward Servitization will impact what you need your technicians to do differently? This can be an area that is difficult to fully predict, but there are some general points to consider such as how soft skills or even selling behaviors may become more important or how the ability to consume and present data may be more relevant. We recently had Bonnie Anderson, Global Manager of Talent Acquisition and Future Talent at Tetra Pak on the Future of Field Service podcast to discuss how Tetra Pak tackles field service recruiting. One of the pieces of advice she offered is to use an outcomes-based approach to hiring – in other words, to consider what outcomes you need to deliver to your customers and then translate those outcomes into the skills you’re seeking. This practice can apply to the future state, too. How do you think the outcomes you’re delivering for customers will be different in twelve months than they are today, and how do you prepare to hire skills needed to deliver those outcomes? You can future-proof in part by thinking ahead to where the business is going rather than “doing what you’ve always done” when it comes to hiring.

#3: Consider the Role of The Gig Economy

I was listening to an HBR IdeaCast podcast recently on Why Companies and Skilled Workers Are Turning to On-Demand Work that featured Joseph Fuller, professor at Harvard Business School, and Allison Bailey, senior partner at Boston Consulting Group. It was an interesting episode because it looked at the intersection of several trends, including digital transformation and COVID-19, that are leading to a major uptick in the use of on-demand workforces. I’ve spoken with service leaders who are successfully leveraging third-party workers, but thus far those conversations have been the exception versus the rule – often, it is a concept being considered but not yet incorporated into strategy. I think it is inevitable this will change in many cases, so it is worth investigating further and thinking about how a gig approach could help to fill certain gaps or needs.

#4: Adopt a Skills-Based Approach to Hiring

For the talent you do need to bring on board, Anderson of Tetra Pak suggests evolving from an experience-based approach to hiring to a skills-based approach. “When we look at a skills-based approach, it’s shifting that mindset that a candidate needs to have a certain background to be able to fill a position. Having an experience-based assumption has limited talent pools for employers particularly for in demand and niche skills, that are hard to find,” she explains. “So, by flipping that a little bit and saying, ‘Okay, well, actually, a candidate might get a skill from somewhere else other than from their qualification or from their experience;’ you can find a whole talent population that might be untapped, or that you’ve never considered before.” In my words, this means that companies who have traditionally hired based on experience need to understand that the experienced pool is diminishing and that means you need to work harder than you may have before to hired based on skills and then build the experience. While this means more training time and development programs, it is a critical part of the answer to the talent problem many companies have. In addition to considering skills-based hiring, you also need to be thinking about how you can upskill and reskill your existing workers as certain parts of their jobs are automated and/or as new facets of the role are introduced.

#5: Take the Reigns on Developing Future Talent

Step number five is to do what you can to take the future into your own hands, in the form of creating a program to develop future talent. Anderson of Tetra Pak spoke about the company’s Future Talent program, “Future Talent is our graduate development program designed brand new graduates coming out of university, for us to build our long-term strategy in developing that new talent,” she says. “We have a technical track to close the skills gap between industry and the skills that we require in the organization. We don’t really expect graduates to have the skills that they might need, that we might look for in somebody that does have experience. But we do look for potential, how willing they are to learn, how quick they are to learn. And the program is to expedite that learning so they can pick up those skills very, very quickly. If you pride yourself of being at the forefront, you really have to invest your time to get the talent that you need to have that competitive advantage.”

Anderson says, “It’s not necessarily about future-proofing, because I think that’s impossible, but perhaps future preparing.” I like that – prepare today so you are not behind tomorrow.

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November 27, 2020 | 4 Mins Read

Is it Time to Servitize Black Friday?

November 27, 2020 | 4 Mins Read

Is it Time to Servitize Black Friday?

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By Tom Paquin

Starting in High School, I worked a cascading series of retail jobs. While the day-to-day operations of sales and service were actually something that I quite enjoyed, I’d always have to to shut off all higher brain function from the end of November through January 3rd. The numbing din of massive crowds, low, low prices, and verbally abusive parents chiseled me down into a fine paste by the time the ball dropped in Times Square. This slog of exhaustion and inescapable noise always kicked off with the darkest of dark days: Black Friday.

While Black Friday is typically honored by charging a $300 laptop to a credit card at 4AM and parking lot fistfights over Tickle-Me Elmo, this year will likely look more like Black Friday’s little sister, Cyber Monday. Perhaps this year is an opportunity to reset people’s expectations about Black Friday, and retail in general. Perhaps now is the time to look beyond brute forcing predatory pricing, towards a more holistic reimagining of what makes compelling retail. Is it time to servitize Black Friday?

This was literally the first topic I wrote about after joining Future of Field Service two years ago, and given my personal background, both as a rank-and-file retail person, and then working for two analyst firms with a large swath of retail customers, it’s definitely something that I feel compelled by. 2020 has exacerbated retail’s challenges by advancing digital adoption and channel disruption, accelerating our natural progression away from traditional retail by five years or so, according to some estimates. This time last year, your mom wouldn’t know an Instacart if it bit her on the face, but now she’s getting two deliveries a week and hasn’t seen the inside of a Tesco since February. Unsurprisingly, this is also something that I wrote about within the context of service. But Black Friday itself is a slightly different animal.

Black Friday has the unique and bizarre dichotomy of offering deals while enticing people to spend exuberant amounts of money. It if frequently and inaccurately referred to as “The busiest shopping day of the year,” which, again, means that the average shopping mall usually smells like the inside of the average High School locker room by 3PM or so. This year, though, a large quantity of those sales have either been stretched over the course of several weeks or will take place in large part online.

For businesses ready for the ecommerce boom, that’s great. For smaller shops that don’t have the infrastructure or tools in place, things are a little more complicated. Since we’ve long since cleared the Black Friday Event Horizon, we’ll have to think about most of this in the hypothetical, but it’s useful to think about this in the longer-term as well. Here are some thoughts:

Making Retail a Service Operation

This in many ways is the Instacart-ization of service. While it’s certainly fun to browse aisles and look for the perfect tchotchke for Auntie Roxanne, as a crowd-averse person, I appreciate the idea of getting access to Black Friday deals with a quick drop-in rather than a lengthy stroll through the store. By creating a buy-ahead system, you get a little bit of crowd control, you get a new spate of emails with which to market to, and you get some new customer loyalty. Some of my local bookshops are doing that, and it’s fantastic. I’d much rather give them my money and go pick up a book than feed it to the website equivalent of Smaug that Amazon has become.

The Service Upsell

The other benefit of a digital storefront, and moving more commerce onto it, is that it makes upsells to service products much easier. I used to work for a company wherein we had a service bundle that we wanted to sell the customer. We also had self-checkout machines. When tabulating the metrics of who sold more service bundles, the self-checkout machines beat the honest-to-goodness humans every week. Why? Because the self-checkout machines asked every customer, and presented a lot more information on the screen than their meaty colleagues behind the counter bothered to. Selling online already requires a certain amount of information be surrendered. Therefore, a service sell is that much easier. They’re already locked in! For that reason, if your looking to servitize your business, your online portal is an ideal way to reach customers.

Thinking About Next Year

Thinking ahead, we now have a more empowered consumer who is much more amenable to doing the bulk of their shopping through digital channels. How do you get them back in the store? For businesses balancing the cost and benefits of a physical presence, the answer should include a service appointment. Do you create a personal shopper-type service appointment that matches clothes to people? Is there a technical support hub that you can build for customers? Is the answer gift wrapping? Is it an experience that allows parents to entertain their kids for a few short minutes during an incredibly stressful day? No matter what—service can be the conduit back into the store.

Listen, here’s the deal—Retail is in a weird spot right now. The demand is there, for businesses looking to capitalize on it Perhaps this fake holiday is an opportunity for us to reset our expectations.

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November 25, 2020 | 1 Mins Read

Leadership Lessons of 2020

November 25, 2020 | 1 Mins Read

Leadership Lessons of 2020

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In this week’s mashup, we revisit some of the lessons guests have learned leading in such a tumultuous year as 2020.

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November 23, 2020 | 5 Mins Read

A List of Gratitude: 7 Things I’m Extra Thankful for This Year

November 23, 2020 | 5 Mins Read

A List of Gratitude: 7 Things I’m Extra Thankful for This Year

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 By Sarah Nicastro, Creator, Future of Field Service

With the Thanksgiving holiday this week, I’ve been spending extra time reflecting on all that I am grateful for. In a year as challenging as 2020, the practice of gratitude has become even more important to me. It’s far too easy to succumb to the tough moments and dark days – putting effort into focusing on the things I’m thankful for helps me to be resilient in the trying times. So, without further ado, I am sharing with you a list of seven things I’m incredibly thankful for this year.

#1: Greater Perspective

I try hard not to take things for granted, but I think inevitably we all do to some degree. This year has given me greater perspective and a more profound appreciation for so much – for example, travel. I haven’t stepped foot in an airport since February and while many people who travel for work may be thankful to have that halted, I miss it in many ways. Meeting a friend for coffee or a beer, without second thought. Being able to take my kids to the Children’s Museum or local amusement park. Concerts. Hell, going grocery shopping without a mask. But while it can be challenging not to become frustrated or angry or sad about what’s been taken from us (which I do, sometimes), I am thankful for the perspective of looking back on so many moments with such joy and knowing that, when they happen again, I will appreciate them more than I ever have before.

#2: Deeper Connections

I love getting to know people and one of the things I’m thankful for this year is how people have been willing to engage on a deeper level. With such a major shared experience as we’re all having this year, it’s been interesting to observe how the “small talk” that often got rushed or dismissed before seems to have taken center stage in many conversations. It’s like we all want to know each other better – on a more human level – and I am loving it. I am so incredibly thankful for all of the interesting, enlightening, amazing conversations that I’ve had with service leaders this year – discussing how they’re leading through such crazy times, but more so just getting to know them for who they are.

#3: Being of Service

With in-person industry events on hold and challenges abound this year, I’ve felt that a platform like Future of Field Service is even more valuable than before in terms of keeping people connected and creating as sense of community. I’ve tried in my conversations to be a force of positivity for those I’m speaking with – whether it is offering useful information, or just lending an ear when it is most needed. I’ve tried to help folks in my network whose careers were impacted by COVID. I’ve brainstormed and worked hard to try to think of more impactful ways to serve this community, now, when we need it most. I am grateful to be of service in any way I can, small or large. And I’m grateful to IFS for the opportunity to do so through Future of Field Service.

#4: Technology

Shout out to today’s technologies for making this all possible, am I right? This is an area that, again, we can take for granted – but when you think about how COVID would have impacted us even more deeply without all of the tools we have access to today, you realize just how big of a deal it is. From fueling the ability to stay connected to friends and family that I can’t see in person right now to ensuring I haven’t missed a beat in my career, the virtual world we have created is quite impressive. Don’t get me wrong – I will jump at the first chance to have a conversation in-person over coffee versus on Zoom, but I am incredibly thankful to have the option.

#5: My Family

Can I tell you how absolutely insane it is to work from home with four and five-year-old boys? There are no words (and those of you that know, know). Yes, I have help – but there’s no replacement for mama. As crazy as it has been, and as close as I’ve been to losing my mind, it has also been sweet. I realize that all too soon, these boys will be off to school and no longer my “babies” and so I’m grateful for every extra lunch break I can squeeze in with them. In a year of isolation, it is really comforting to realize how much happiness and joy exists inside your own little bubble (plenty of screaming, fighting, whining and crying too – but, hey, this is a list of gratitude!).

#6: My (and my family’s) Health

My five-year-old son has Type 1 Diabetes which has given us some practice coping with scary health situations – but also put me extra on-edge when COVID began wondering how much more at risk he is due to his condition. I had COVID in October and overall, my symptoms were mild and thankfully my husband and sons were spared. While I do worry about the indications of potential long-term impacts, I’m very thankful that thus far my experience has been manageable. I feel immense gratitude to the healthcare workers on the front lines caring for those in dire need.

#7: Hope

I’m a skeptic with a healthy dose of anxiety mixed in, so hope doesn’t always naturally rise to the forefront of my mind. For me it is more of a muscle that needs strengthened and flexed and I’ve found this year has given me ample opportunity to do just that. On the days I feel most disheartened, I dig deep to find hope. It can be in the form of a prayer, a few deep breaths, looking around for examples of how people are coming together despite being apart, or the commitment to exert more mental energy on the positive “what-ifs” than the negative ones. I’ve learned I often find what I’m looking for, so I try to look for hope.

Thank you all for reading – I am grateful for each and every one of you as well. What are you most thankful for this year? I’d love to hear.

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November 20, 2020 | 3 Mins Read

Key Considerations for Service Surge Times

November 20, 2020 | 3 Mins Read

Key Considerations for Service Surge Times

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By Tom Paquin

Every year I go outside and stare at my gutters. As a person with an exceptional fear of heights, the thought of maneuvering on my ladder to remove the accumulated gunk and misery deposited there by the two gigantic oak trees in my yard drive me to near heart attack. So I call my gutter guy and ask him to come out. My gutter guy then puts my name on a massive list and shows up somewhere in the ballpark of three to six weeks later.

I like my gutter guy because he’s the guy who installed my gutters, but I don’t like my gutter guy because the gutter guy knows that peak gutter cleaning season starts in mid-October and runs through late December, but he can’t seem to bring on additional gutter guys and gals to help manage the process.

Perhaps it’s because my gutter guy understands that a set of new gutters costs a full one hundred times what he charges for a gutter cleaning. My gutter guy looks at that, and asserts that his time is better spent installing gutters than cleaning them. Yet the cleaning service is not some sort of mandatory component of gutter service.

The leaves falling and embedding themselves like concrete in my gutters are not a yearly surprise, though, and I understand that for mom and pop shops, scaling up and down at any time of the year will be an unreasonable ask, but even if seasonality is not a consideration for the average gutter guy, there are some lessons on understanding the ebb and flow of service surge times that are worth discussion.

The most obvious, alluded to earlier in this piece, is the headcount challenges this presents. And again—I’ll couch this by saying this is not a tool of a small, local business—but smart optimization systems are specifically designed to allow organizations to plan for this. Demand is at X, headcount should be at Y, expected demand with ramp up by Z on a specific date, so we need to start brining in temps or contingents here.

Best-in-class optimization systems take it a step further. With multi-time horizon planning, businesses are able to automate surges well beyond a single day, week, or moth period. If you know that business tends to drop off around a certain date, you can automate the approval of more vacation time around that date, for instance. And you’ll know to allocate more payroll when business gets busier. The best of the best among these systems can take historical data and automate the output of these triggers through AI.

Though the seasons tend to be fairly predictable, we now know the volatility and unpredictability of external factors on our business, and the truth is that the best optimization systems not only can pivot in real-time, but offer the ability to simulate “what if?” scenarios in order to plan out the resource impacts and needs on particular hypotheticals. These are all initial planning steps that businesses can make, and they each offer the ability to more smartly serve customers. This saves firms money and time, and hey, if you can deliver faster gutter cleaning, I can tell you from experience that it improves customer happiness.

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November 18, 2020 | 28 Mins Read

4 Keys to Recruiting Success at Tetra Pak (And How COVID Has Changed the Game)

November 18, 2020 | 28 Mins Read

4 Keys to Recruiting Success at Tetra Pak (And How COVID Has Changed the Game)

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Bonnie Anderson, Global Manager of Talent Acquisition and Future Talent at Tetra Pak shares insight with Sarah on how the service world needs to evolve hiring at the strategic and practical levels as well as discusses how COVID has changed the game when it comes to recruiting and hiring.

Sarah Nicastro: Welcome to the Future of Field Service podcast. I'm your host Sarah Nicastro. Today we're going to be talking about recruiting and hiring success. So recruiting and hiring in the service industries was already a hot topic and has become even more complicated with COVID being introduced this year. I'm excited to welcome today to the podcast, Bonnie Anderson, who is the Global Manager of Talent Acquisition and Future Talent at Tetra Pak. Bonnie has a lot of experience in the recruiting space and specifically recruiting at Tetra Pak four different roles specific to service delivery. Bonnie, thank you so much for joining us today.

Bonnie Anderson: Thank you so much for having me, Sarah. It's really great to be here.

Sarah Nicastro: I'm excited too to have you, so Bonnie is going to be sharing with us today in our discussion her four keys for recruiting success, that she's learned during and I'm sure even before her time at Tetra Pak. And we're also going to talk about how COVID has changed the game when it comes to recruiting and hiring this year. Bonnie, before we dig in, tell us a little bit about yourself and your background and your role at Tetra Pak.

Bonnie Anderson: Yeah, absolutely. And so today I'm as you mentioned, the Global Manager of Future Talent and Talent Acquisition at Tetra Pak. I took this role at the beginning of 2020 and prior to this role and from 2015, I've been recruiting service engineers at Tetra Pak. I am originally from Australia. I've spent about eight years in the UK, and came to the U.S. in, I think, Oh, 2013 now. But I started my HR career and started in the recruitment space from 2008. So have really enjoyed, I love talent acquisition. It's a real passion of mine and I've found a real nation in recruiting, highly skilled engineering type roles. So really enjoy that piece of my work too.

Sarah Nicastro: Yes. And at Tetra Pak, this is something you're doing on a global level. So it gives you an interesting perspective because you can pick up on these trends and challenges, trends and commonalities or differences from country to country, region to region.

Bonnie Anderson: Yeah. So when I first started at Tetra Pak and up until the end of last year my geographical scope was really U.S. and Canada, recruiting for service engineers with a little bit in Central and South America. But now I do have a global role and work with the teams across the globe in the different regions. And I can tell you that service engineering recruitment is difficult across the world. It's not just specific to our region.

Sarah Nicastro: Right. And that's what I was getting at. You have that perspective of how this is challenging at the global level, not just here specifically.

Bonnie Anderson: Yeah.

Sarah Nicastro: And I'm excited to have you Bonnie, because I shared with you a bit when we connected that this is, it has been a very big topic among our listeners and our readership of our content for quite a while. Right? So as we see a lot of the workforce aging out and needing to be replaced, this is a bigger and bigger challenge, and there's a lot of layers to how the field technician role is evolving and what will that mean for the skills we need going forward? How is technology playing a role in what we may be able to automate? Or how service delivery is changing, et cetera. But the way that we have always discussed this topic on our podcast or within our content, and I've shared that with you, is from the perspective of service leaders, not from the perspective of recruiters and folks responsible for talent acquisition and development.

Sarah Nicastro: So I think it'll be very interesting today to have this conversation with you and interesting for our service leaders, which is a huge portion of our listeners to hear how a huge, huge company, global company like Tetra Pak, is tackling this. So, as I said, we're going to talk today about four key areas that companies need to consider or focus on if they're looking to improve their recruitment and hiring practices. And I want you to walk us through each of those four things, what they mean and what your perspective and advice is. So the first is, to understand that we've moved to a skills-based economy from an experience economy. And this is going to be tricky because some of these terms are also terms used in service content. And we're about something a little different here. So I want to make sure we take the time to explain it. So tell our listeners what this shift from a skills-based economy to an experience economy means in the recruitment world and how it would impact their practices.

Bonnie Anderson: Yeah. And when we talk about the skills based economy, it's really a shift that we started seeing probably about five years ago, maybe a little bit longer, but the trend is really here to stay. And I think it's just going to continue to become more skills oriented as we go through. And the skills are really at the end of the day, what we look for and what we develop in ourselves, to make ourselves more employable, I suppose. And where in the past, we've used qualifications and experience as a proxy for identifying somebody with hard or soft skills, there's been an underlying assumption there that if a candidate has X degree or Y experience, then they have A, B and C skills. Now with I guess, the way that information is available, at the moment skills can be acquired in so many more different ways.

Bonnie Anderson: It's not just about acquiring skills through a degree or through work experience. It can be skills acquired from, I don't know, just throwing it out there, sort of like YouTube, something like a hobby, how somebody has grown up. So skills acquisition can come from just about any direction. And when we look at skills based economy, it's shifting that mindset that a candidate needs to have a certain background to be able to fill a position. And having an experience-based assumption has limited talent pools for employers particularly for in demand and niche skills, that are hard to find.

Bonnie Anderson: So, by flipping that a little bit and saying, "Okay, well, actually, a candidate might get a skill from somewhere else other than from their qualification or from their experience." You can find a whole talent population that might be untapped, or that you've never considered before. So and with that in mind, in today's world with digitalization and technology, we can actually use those tools at our disposal to identify those skills faster and quicker.

Sarah Nicastro: Okay. And so, I want to give a shout out to my friend, Roy Dockery, who from Swisslog Healthcare, he was on our second podcast we ever recorded. And we talked about this topic and I'm going to paraphrase a bit for Roy, but he communicated the same message in a different way. Again, from the service executive perspective, but basically saying, when you hear people say we have a talent gap, his argument is we do not have a talent gap, we have an experience gap. And service organizations have become, I don't know if this was his word, but I'll say it, lazy in defaulting to wanting to hire based on experience, because it's easier in the sense of having that comfort level that they've done the job and minimizing, maybe training and ramp up time, et cetera.

Sarah Nicastro: But the reality is, particularly when we're talking about service, that experience pool is dwindling. And so if I'm understanding what you're saying, service organizations have to understand that continuing to hire based on experience is not a realistic path forward. We need to consider how can you find similar skills and necessary skills to do the job without that specific qualification.

Bonnie Anderson: Yeah. And maybe creative. You have to get creative. Particularly, pre COVID and obviously COVID has had a significant impact on the employment market, but pre COVID, we had, I think, less than 3% unemployment within STEM skills, within STEM fields. And so we had a huge amount of pressure on finding the right skills that we needed in time to support our customers on the field. And we had very long lead times and it took a long time to find those skills. And sometimes we would fail at the last hurdle.

Bonnie Anderson: We thought we had a great candidate, but in the end, because they said they have the experience or on paper they have the experience and the qualifications that we think somebody needs to do this job, at the end of the day, at the final hurdle, they don't have the skills that we're looking for. So that was a real gap that we had and that we had to close quickly. But yeah, when an economy is as tight as it was in 2019, you have to find creative ways to get the talent that you need.

Sarah Nicastro: So let me ask you this question, Bonnie, for an organization that is still reliant on that experience economy, they're still working to hire based on experience, what's the biggest or the first step to shifting to a skills based approach?

Bonnie Anderson: Yeah. I think you have to start by challenging your assumptions and taking... And this is where it comes to, and we've talked about this a little bit around outcomes based recruitment and outcomes based hiring. What was it about that education or experience that is the crux that you know that you need from that experience that is important for your role, and that is the skill that you want. So you need to break it down in essence, to uncover and discover the skills that is coming out of that experience.

Sarah Nicastro: So, you said very nicely. You said, people need to start getting creative. And so again, not trying to sound like a jerk, but I do think there's a parallel here of, companies need to stop being lazy and, or get comfortable having to work harder than they have historically to find this talent by digging into, in that experience that you're used to searching for. What is it actually that you need?

Bonnie Anderson: Yes. Exactly.

Sarah Nicastro: And where else can you find that? Okay, so that's a good point. And it's funny because like I said, when you talk about the experience economy, there's a whole other connotation of that term. That is a positive thing in the service world, in terms of moving toward an experience economy, in terms of how you're servicing customers. So that's why I wanted to make sure we really were clear on why it's a bad thing related to recruiting different in the sense of, you cannot continue to just search for talent based on who has had relevant experience. You need to really dig into what within that experience do you actually need and where else can you find it. Otherwise you're going to run out of options.

Bonnie Anderson: Yeah. And that's a very good point. And to be clear, experience means somebody's background and history, their employment history and their employment experience. The experience of, for example, in talent acquisition, when we talk about candidate experience, so the journey that a candidate goes on through the hiring process, and I know you would have a customer experience and that's something that we're very passionate about at Tetra Pak. They are different things, but just to give you an example of that, a hiring manager might say to me, I need somebody with dairy experience. And that, the dairy industry is a very close network. It's specific to certain areas within the U.S.

Bonnie Anderson: And so, to break that down, you say, "Okay, what is it about the dairy industry that's important for your role? Why do they need to have dairy experience?" Oh, well, they need to know aseptic technology. They need to know fluid dynamics. They need to know, how to separate the milk. And then you start to break that down from something that's broad, like the dairy industry into specific skillsets and that's how you can take it from an experience based to a skills based hiring processes.

Sarah Nicastro: Yeah, that makes sense. Okay. So the second key we're going to talk about also is parallel to another service term. So we're going to go through the same exercise here of clarifying all of this, which is to use an outcomes based approach to recruiting. So obviously in service, we also talk a lot about the trend toward outcomes-based service and delivering specific and often guaranteed outcomes to our customers instead of just time-stamped service delivery. So let's talk about what outcomes based approach means as it relates to recruiting and why it's important.

Bonnie Anderson: Yeah. So, outcomes based could be another way of saying skills-based hiring. But when we talk about outcomes, it could mean so much more as well. So it's not just about the skills. It could also be the potential that you might see in somebody. It might be also their communication. It could also be various conditions around their employment, such as maybe where they're located or their availability to travel, which is super important in the service engineering world. It's not just about skills, but also can encompass a little bit more. So that's why it's important to have that differential because there are additional things that we look for when we look for candidates. But let me put it this way, I guess when we talk about outcomes based, it's about knowing where you're going before starting out.

Bonnie Anderson: And I'm sure you've heard that map analogy many times before, but if I was going to drive from New York to San Francisco, my ultimate outcome is to get to San Francisco. But there's multiple ways that I can get there. Right?

Sarah Nicastro: Mm-hmm (affirmative).

Bonnie Anderson: I can fly, I could take the train, I could drive. And then once you have that ultimate outcome, you can start to feed into other certain parameters that you're looking for. Maybe you have a cousin in Nashville that you want to go and visit while you're on your journey. Maybe you want to go see the Great Lakes, you've always had the Grand Canyon on your bucket list. From that, once you've been able to understand what your outcomes are, then you can start to prioritize. And so maybe it's really important that you go and see your cousin in Nashville because you haven't seen them in 10 years. So that becomes priority number one. Maybe, the Great Lakes is, you have a friend that you can visit while you go and see the Great Lakes. The Grand Canyon might be able to just stay on your bucket list. And that's for another day.

Bonnie Anderson: So, from there, you can determine, okay, maybe I take the South route or the North route via Tennessee. So when it comes to outcome based hiring, then you start to lay out all the skills that you need, work with your recruiters to understand what that might be and then you can prioritize those accordingly. The day of a jack of all trades is really, doesn't exist anymore. So it's, we can't find a person that can do everything. As skills become more niche, more specialist, it's unrealistic to be able to find somebody that can do everything. And so this prioritization of skills I think becomes more and more important. And you can maybe take an 80/20 approach to that and say, "Well, if I can find somebody that has 80% of the skills that I'm looking for, I can compromise on those 20% that are less important or something like that." So yeah, that's how I see outcomes based.

Sarah Nicastro: Okay. So a couple of things I want to ask about. one is, the outcomes though, are really looking at what do we need to deliver to our customers, right? That's where you're defining what the outcome is. So in your example, the fact that you're going to San Francisco is dictated by what the customer need or expectation is, right?

Bonnie Anderson: Absolutely. Yeah.

Sarah Nicastro: And the route you're taking to get there is the process of changing that thinking to the skills-based approach to determine what skills do you need to reach that destination. Am I, is that-

Bonnie Anderson: Yeah. And then another way you can think about it is, if we think about it as a customer, and customer oriented position, perhaps and I'm going to talk more about it in the Tetra Pak world. Perhaps we have a customer, for example, in Philadelphia and they might have a lot of packaging equipment on there that needs servicing. And so we don't have necessarily... It's a new contract, so we need a new service engineer to be able to service that contract. But then we have another customer perhaps in Pittsburgh, where there is already a service engineer. They're more of a processing equipment, the customer. So their equipment is slightly different. The outcomes there is okay, our customers here, one in Pittsburgh, one in Philadelphia, have two different needs.

Bonnie Anderson: Can that engineer in Pittsburgh service that customer in Philadelphia? Well, we need to look at that skills set of that engineer. Maybe they can, but maybe there's some gap in knowledge. So I guess it comes around to resource planning ultimately, and whether the resources that you have can fill the needs of that customer. And if they don't, then what are your other options to servicing that customer? You can recruit somebody in, you can perhaps shift some resource planning around, or you can have somebody that already services at another packaging customer in Texas, for example, fly to Pennsylvania to do that. So really and it's where you start to get creative, where you start to think about, okay, what are the outcomes that I need for this particular customer and how can I fill those needs?

Sarah Nicastro: Yeah. And I think, there's a couple of comments I just want to make related to these first two points, because I think that this is really important insight, but I think it's also, we're at a point where we need to be looking forward. And I think particularly when we talk about taking an outcomes based approach to hiring, part of that is, you need to be thinking about how those outcomes are changing. So Bonnie, you and I were introduced by Sasha at Tetra Pak who runs industry 4.0.

Bonnie Anderson: Yeah.

Sarah Nicastro: And Sasha's role is really around this new way of serving Tetra Pak customers. And so yes, to you guys have been doing that now for a few years, but it's relatively new and it's rapidly evolving, right?

Bonnie Anderson: Yes.

Sarah Nicastro: So, there are outcomes that are new to Tetra Pak needing to meet that didn't exist before. And there are roles that have to be introduced that didn't exist before and therefore skills needed that that weren't needed before. I just think it's interesting, this advice is super applicable to present day. And just, I guess I think of it almost in terms of catching up with the times. For a lot of organizations that are very accustomed to being able to hire based on experience. You have to catch up with the fact that it's not really a good strategy at this point, but it's also important to think about how you take these practices and apply them to the future of this industry, which is really rapidly evolving.

Bonnie Anderson: Absolutely.

Sarah Nicastro: So I just think it's, this idea of looking at not only what are the outcomes we need to deliver to our customers right this moment and how do we work backwards from there and what skills we need, but also what are those outcomes going to look like six months from now, or a year from now? And how do we start planning for that?

Bonnie Anderson: And it's really interesting because, it's a strategy that we at Tetra Pak have had since 2017, when we first launched our graduate development program, Future Talent. And it's not necessarily about future-proofing, because I think that's impossible, but perhaps future preparing. And particularly for skills that haven't been invented yet. We don't know what the future holds. Look at this year, we've been completely derailed because we weren't prepared for it. And we don't know what the future jobs will be. And so it's really important, I think for organizations to have a long-term strategy to make sure we have the talent that can develop those skills, perhaps the new generation will be inventing new technologies and inventing those skills along with it.

Bonnie Anderson: And our future talent program is really pivotal to ensuring that we have what we need to prepare for the future. So yeah it's something that I think keeps a lot of us up at night in terms of what the future might hold and what happens to our own skills and how do we keep developing our own skills to keep up with the new generations. But yeah, I think it's important for them.

Sarah Nicastro: And perhaps I'll have you back on to talk about this, because we didn't even touch on this in our introductory chat you and I, but there is this whole topic too, as the service technicians role changes, how can you re-skill and up-skill some of those folks to these new, maybe almost customer service or human touch, more oriented service positions. So that's an interesting topic too, when you look at this future preparing strategy is not only how do you bring in the new talent, that you'll need, but how do you reshape some of the existing talent you have, whose roles are changing in a way that works for them and the company as well?

Bonnie Anderson: Absolutely. It's so much more than just the hard skills, isn't it?

Sarah Nicastro: That'll be another good topic. Okay. And we are going to get to the Future Talent Program, because I think that's a very important thing, but before we do let's talk about the third key or the third area, which is, ensuring clear expectations and clear communication on all ends of the recruiting and hiring process. So talk a bit about how mismanaged expectations or communication breakdowns can occur and how you can really work on streamlining that.

Bonnie Anderson: Yeah, there came a point in the recruitment of service engineers where we just weren't able to find the right talent. We were taking too long. It was very difficult and clearly something wasn't working or multiple things weren't working. And we actually, I'm sure many of your listeners are familiar with all the types of problem solving methodology that are out there. But we use some within HR at Tetra Pak as well. And so we utilized some problem solving methodology, like 5W2H's fishbone to really get to the root cause of the problems, and working directly with our team leaders, our service engineer team leaders on those problems. And one of the highest occurring root causes was around communication and the relationship that we had between the recruitment teams and the hiring managers.

Bonnie Anderson: And so ultimately what we did is we just laid it all out on the table. And we really went through a storming phase of just putting it all out there. The difficulties that we have both sides of the table, because it's not just one person or one team that has the problem, but both sides. And so we came up with a number of different strategies and it was really exciting because not only were we able to come up with some really great actions, but we came together better as a team. Some of the solutions that we had was from group messaging, group chats, we implemented a WhatsApp group, just starting something simple like that. Having group accountability. So making sure that everybody was accountable for their actions.

Bonnie Anderson: And, at the time, we had in-person assessments that required travel from the candidates because of course the candidates can be anywhere in the U.S. And, our team leaders, which are based all over the U.S. as well. So the logistics of getting everybody in the same room at the same time was quite frankly a nightmare. And so we had to make sure that we had commitment from the business to get everybody in the room. And following that things went a lot more smoothly. Of course it was still difficult to find the talent, but I cannot stress enough how important having an open and transparent communication channel with your recruiter or recruiters with the hiring managers and just being really honest about what's going on and recruiters need to bring their game as well. They need to bring their market knowledge, need to bring their knowledge of what's happening. And so I think, both sides need to take accountability and bring up what they need to. Yeah.

Sarah Nicastro: Well, and as you said earlier, particularly when we talked about this idea of moving to the skills-based economy, it is a big mindset shift and it is a big change in how these service leaders are used to hiring. And so any time you're talking about a significant change in how things are done, you see some resistance to that and you see how important communication is and explaining the why behind, here's why this is necessary and those sorts of things. So that makes perfect sense.

Bonnie Anderson: Yeah.

Sarah Nicastro: Okay, so you talked a little bit earlier about Tetra Pak's, future talent program. And I think this is our fourth key. And it's a very important one because if you're moving away from the experience economy and you're moving to the skills-based economy, when it relates to hiring, how do you take those skills that you know are important and make sure that they're leveraged in the right way and harnessed toward the outcome you're trying to achieve, et cetera? So tell us a bit about the Future Talent Program.

Bonnie Anderson: Yeah, absolutely. As I mentioned, Future Talent is really our graduate development program designed for graduates, brand new graduates coming out of university. And for us to build our long-term strategy in developing that new talent. We essentially have two tracks. We have what we call a leadership track, which tends to be more towards commercial roles or management development type roles. But we also have one thing that we really identified when we were developing the program, was that we do have a skills gap between industry and the skills that we require in the organization. So the technical track is really there to help us close that skills gap.

Bonnie Anderson: And so, we don't really expect those graduates to have the skills that they might need, that we might look for in somebody that does have experience. But we do look for potential, how willing they are to learn, how quick they are to learn. And the program is really then to expedite that learning so they can pick up those skills very, very quickly, particularly specialist skills that we look for. And the service engineering profile, is a huge component of that technical track. So it's really important to us. And like I said earlier, we're future preparing, I suppose, for skills that we don't really know we need yet.

Sarah Nicastro: And I asked you when we spoke last, how common is a program like this? And I think you said that from a leadership perspective, the leadership side of it, it's fairly common from the technician side, more of the engineering side, it's not as common.

Bonnie Anderson: Yeah, that's right. I think somebody had quoted to me at one point that maybe IKEA maybe except four or five graduates per year globally into a leadership type of graduate development program. We're accepting eight to 10 technical track graduates within the U.S. alone. We're investing a lot of time, and were truly committed to this type of program in helping us prepare for the future and that long-term strategy that we need to have. Yeah.

Sarah Nicastro: And it seems to me like this is a path folks need to be taking. It seems to me that when you talk about this idea of getting away from being able to hire on experience, and you talk about evolving customer expectations and how do we meet those? It seems like to be able to nurture the volume of, and level of talent you need to have in a service organization, you have to take a more hands-on approach in making that click, you said, closing that gap.

Bonnie Anderson: Closing the gap. And that's really a big part of what it's about, particularly if you pride yourself of being at the forefront of technology, because you might not necessarily find that talent with your competitor companies. So you really have to invest your time to get the talent that you need to have that competitive advantage. And I think that's really, at the end of the day, what's really, really important for organizations to consider, is how can you use talent to find your competitive edge.

Sarah Nicastro: Right. Right. Okay. So four very important areas and really good insight. And so great. So you've learned these things and you're plugging along and then everything changes because COVID hits. So tell us what impact COVID had on the recruiting and hiring process, how Tetra Pak has adapted and what you think the lasting change of that would be.

Bonnie Anderson: Yeah, yeah. It's interesting. It was never in our mind that we had to stop or halt recruitment. We always had the mindset of, we have to make this work. At the end of the day, our customers need to operate particularly, they're at the forefront of food security, so we need to continue to service it. It would be able to service our customers. So there's never any question that we had to stop or that we couldn't make it happen. We had to continue hiring. And on the service engineer side we'd utilized an in-person assessment. And I touched on earlier, it's something that we had to logistically arrange on a regular basis. And it wasn't something we had considered changing because it really worked. Worked very well. And at the beginning of the pandemic, I think in March, we had something like 200 candidates globally that needed to be assessed, and that were in our pipeline, that needed to go through this assessment, interviews and exercises.

Bonnie Anderson: And so, we had to move really fast, and adjust very quickly to be able for business continuity. And this is where really the outcomes based hiring really came into play, because we were able to take that in-person assessment and those exercises and pull it apart and understand, okay, what is it from this exercise that we're looking to assess? What is it that the candidate needs to have for us to move forward with them as a candidate? I think we came up with something like 65 different outcomes from those exercises alone. Sometimes they were duplicated, sometimes things like problem solving came out time and time. And again, mechanical knowledge, dealing with pressure, working with others, those sort of outcomes were all part of it. So we knew that we needed to somehow assess all of these outcomes in a virtual or digital way.

Bonnie Anderson: And a lot of these exercises, with equipment, candidates are using their hands to solve these problems, it's like, "Well, how do we do that in a digital way?" And so what we ultimately did is we worked with an assessment partner to help us identify those different behaviors or those different competencies and knowledge. And we came up with some digital tools, some psycho metrically valid tools that we were able to use. Again, here we use the 80/20 rule, it was okay that we weren't looking for a perfect solution. We wouldn't be able to always measure 65 different outcomes. The biggest one today is manual dexterity. How do you measure somebody's manual dexterity if you can't actually see them working with their hands? We understood that risk and we're mitigating that risk through stronger onboarding, for example, supporting those new hires.

Bonnie Anderson: And last I counted; I think we're up to something like 65 different new hires through that digital process. And we've been able to continue supporting those, onboarding those new hires across the world. So it was very, very difficult time. We worked with our teams across the world to help us validate those outcomes. And we're still keeping an eye on it to make sure that the outcomes are still valid, that the new hires that we're onboarding are performing as expected. But we're very, very hopeful and think it's working well. So I think it's we challenged the status quo there.

Bonnie Anderson: And we were able to switch into digital tools, which is really cool, where the new normal comes in to play and as the pandemic recedes is about, "Okay, how can we maybe continue with these digital tools, but building back in some of that human touch?" Maybe it's important for the candidate to see where they're going to be working, to meet face to face. And we still recognize that that is a very important part of the candidate experience. And in some parts of the world, well, they have been able to open up some of the sites. And so we've built that back in as a hybrid process, a digital plus in-person process. So, yeah.

Sarah Nicastro: I don't know if this is a fair question, but do you have a sense of the balance, if it was 100% in-person before, do you think going forward, it will be 80% digital, 20% in-person? Or do you think you don't know that yet?

Bonnie Anderson: I think hiring managers are going to get comfortable with the speed of digital, using digital. And I think we've been able to break down and demystify some of that need of meeting in person. But it's not a one size fits all. I don't think, I think it's important that hiring managers continue to challenge some of those assumptions, but at the end of the day, if they do feel that they do need to measure somebody's manual dexterity, if they have questions still around how this person is using their hands, then it's important that we get the hire right.

Bonnie Anderson: And they invite them for an in-person interview to complete that gap in knowledge about that candidate. So some hiring managers might feel 100% comfortable with making a hire using digital tools only, some are not. So it's about striking that balance for that particular case. Of course, in places like the U.S. we just cannot, our sites are closed apart from critical personnel. So we really make sure that our hiring managers are comfortable with the hires and we're exploring as much as we can using interview questions as well. So, it's a blended approach.

Sarah Nicastro: It is safe to say that COVID has definitely forever changed the process and moved it in the digital direction for Tetra Pak?

Bonnie Anderson: Yeah, absolutely. No question.

Sarah Nicastro: Which is again, there's a lot of parallels between this conversation and some of our service delivery conversations. You see companies that have had different levels of resistance to varying technologies that by force, like you said, had to challenge the status quo and adopt, and now it's just that realization of, "Okay, this could work and let's look at how we make it work when we have to make it work and how we incorporate it into some hybrid world, as things return to some level of normal."

Bonnie Anderson: Yeah. You said it just there, you have to make it work. There's no question that you can't make it work.

Sarah Nicastro: Yeah.

Bonnie Anderson: And so, you have to accept imperfection and you have to accept sometimes that you make a call that might be the wrong call, but that's okay.

Sarah Nicastro: Everybody's feeling their way through. Right?

Bonnie Anderson: Yeah. Absolutely.

Sarah Nicastro: And for me, covering the space to me, it's the after that's so interesting because I think I've seen firsthand the resiliency of service organizations across a wide variety of industries that I've talked to and everyone is making it work, in some way to some degree. And I think everyone has set up to that task, but what's really interesting to me is how do things land as recovery ramps up and what will the new mix look like? Because I think the companies that have had been agile and adopted and adapted and are doing things differently by force, now have that comfort level. They're not just going to abandon those tools and go back to an all manual process. So it's just going to be really interesting to see how things net out over time.

Bonnie Anderson: Yeah. And I think one thing that's really important on that is to measure the changes that you've made, related to COVID and measure the differences between pre COVID processes and post COVID. And that's one thing we'll be doing with the recruitment process and we've seen efficiency gains because we're moving to a digital process already. And we're only a few months in, so we continue to keep an eye on it. And we'll be in a position where we can take the best of the best, we can take the best of both worlds at that point. And that's where the hybrid will really come into play.

Sarah Nicastro: Yep. Okay. Any final words of wisdom for our listeners?

Bonnie Anderson: I was thinking about this question and you can really take it down a practical route or take it to a, I don't know, a different type of route, but I think for me the one thing that I think is really important at the moment is to remember that it's a super tough time for candidates right now. It's a tough time for all of us and having that empathy for our candidates and providing a great candidate experience when you're talking to them is really important. Sometimes they might've lost their job.

Bonnie Anderson: They may have lost loved ones. As hiring managers and recruiters, we really need to be mindful that all of us have other things happening in our lives that could be out of our control, but could be impacting our state of mind in a given moment. So having empathy and compassion will also help you really build trust with your candidates and will really help them shine and bring out their best selves in their hiring process. And if there's one thing that I really emphasize is just have that empathy, that top of mind.

Sarah Nicastro: Absolutely. We all need that right now.

Bonnie Anderson: Right.

Sarah Nicastro: All right, Bonnie. Well, thank you so very much for joining today and talking through this, I really appreciate it. And hopefully, like I said, you'll come back at some point and maybe we could have a conversation about up-skilling and re-skilling and what that might look like going forward.

Bonnie Anderson: Yeah. Thank you so much for having me. It's been a wonderful conversation. Always happy to come back.

Sarah Nicastro: Thanks again. I do urge you if you're listening and enjoyed this conversation to go back to futureoffieldservice.com, you could check out the episode I referenced earlier with Roy Dockery of Swisslog Healthcare, it's podcast episode number two, where we had a conversation about this topic from the service leaders perspective. You could also check out some of the coverage we've done on a Tetra Pak's move to outcomes-based service, you can just search under Tetra Pak. So check that out. You can also find us on LinkedIn as well as Twitter @TheFutureOfFS. The Future of Field Service podcast is published in partnership with IFS. You can learn more about IFS service management, by visiting us @www.ifs.com. As always, thank you for listening.

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