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July 3, 2020 | 3 Mins Read

The State of Digital Commerce Benefits from a Service Mindset

July 3, 2020 | 3 Mins Read

The State of Digital Commerce Benefits from a Service Mindset

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By Tom Paquin

Forrester, in partnership with Bloomreach, recently published a report on the state of commerce experience for, in which they take a look at how both B2B and B2C sellers have realigned their channel strategies in direct response to COVID-19. There’s a lot of illuminating material in the report, especially on how the rate of adoption of digital channels has picked up dramatically in the face of necessity (unsurprisingly), but what is particularly interesting is that among businesses who sell online, 46% of them are seeing business growth over the last few months.

Another interesting piece, as noted in the report, is that half of the customers accounting for this increase in online commerce are shopping for things that they had never purchased online previously. We’ve discussed this in detail recently, of course, but it bears repeating, especially since we now have empirical data to further support these assertions.

Naturally, the market is following suit. When evaluating their planned commerce spending, 19% have decided to decrease spend on in-person commerce interactions, compared with only 2% before COVID.

These numbers are very compelling for of course all the reasons you’d expect, but evaluating them through the lens of service is an important consideration for both servitized business as well as those that are strictly product-oriented.

Forrester’s research, as it has for the last decade (and full disclosure: I worked there until 2016), centers on the role that technology plays in customer centricity, and the remainder of the report considers things like smart search, and the relationship between direct ecommerce and third-party retailers.

These are all inherently important, and I am fully entrenched in my belief that customer obsession begins by contextualizing technology through the lens of the customer, but there naturally surfaces a challenge in defining a face of a brand when that face has been taken away, and that is where service fits.

We obviously play in the sandbox of field service here, but humanizing your company through service can take many forms. Through smart customer engagement technology, for instance, organizations can not only take some of the operational lift of service off their workers, but also make their workers front-and-center to the conversation of their customers’ challenges. This is a little thing that goes a long way, especially in a world where, as the data shows, purchases are just a click away, and so are your competitor’s sites.

Servitization is of course the other major way that businesses can humanize their brands, and also retain customers through service agreements that have reasonably low overhead and help customers remain within a specific product ecosystem. By building service contracts with the customer in mind to accentuate the capabilities of your ecommerce system, you’re getting the best of both worlds: point-of-sales easiness right alongside an opening into a face-to-face relationship with the customer. The best companies combine that commerce and service data into a single practice that supports business growth.

We know this works. In a study IFS commissioned with IDC, we see that highly-mature servitized companies in the manufacturing space are 8X more likely to see a visible increase in profits directly tied to digital transformation and 5X more likely to grow revenue faster than 5% annually.

There are obviously limitations to the pervasiveness of this theory, though I’d argue fewer than you’d think. I had intended to use clothing as an example, but the existence of my StitchFix stylist (shout out to Kristina) reminds me that businesses are finding new ways to servitize everything. I’d say disposable goods like cleaning supplies are likely to be mired by pay-per-use indefinitely but I am certain that someone smarter than me is working on a way to servitize such industries as we speak.

COVID restrictions will (thankfully!) not be forever, but changing consumer sentiment will have permanent consequences for the sale and distribution of goods. It has mostly accelerated the changes that have permeated all businesses over the last half-decade or so. Service could be the key to championing that change, and making it your own.

June 29, 2020 | 4 Mins Read

As Remote Connections Increase, So Do Cyber Security Needs

June 29, 2020 | 4 Mins Read

As Remote Connections Increase, So Do Cyber Security Needs

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By Sarah Nicastro, Creator, Future of Field Service

In the span of a few short months, our world has become more virtual than it has ever been. For service organizations, this means not only work-from-home scenarios across functions but also the need to provide remote service to customers. As such, companies have turned to digital tools to allow employees to stay connected to company leadership, employees to stay connected to one another, and for customer communications and service to remain intact.

We’ve discussed many themes this evolution brings about, including accelerated digital transformation, a speeding up of Servitization and outcomes-based service approaches, and lessons in virtual leadership. One topic that was brought up to me recently that we have not yet discussed, however, is how this rapid uptick in remote connections is significantly increasing the need for more robust cyber security initiatives. Whether data is being transferred within the company, or to and from customers, rising remote connections and more data transfer equal greater security risk and it’s important to address that fact to protect your company, and customers, from harm.

I came across an article recently from Umesh Yerram, Vice President and Chief Data Protection Officer at AmerisourceBergen that presented some excellent points on building a purpose-driven security organization. As service organizations ramp up cyber security efforts, ensuring you have the right skills, structure, and processes in place are all imperative. Below are five important pieces of advice Umesh shares based on his experiences:

#1: Aligning with organization’s purpose. “Most of the security practitioners are very technical resources and enjoy dealing with bits and bytes. But if those same security practitioners internalize organization’s purpose and understand how their daily activities contribute towards meeting their organization’s purpose then it increases their productivity, sense of ownership and job satisfaction. Every member of the purpose driven security organization should have the same goal regardless of which security team (or any team in general) there are part of,” says Umesh. “For example: healthcare security teams should understand how their role & responsibilities contribute towards positive outcomes for their patients or security teams in other industries should understand how their roles and responsibilities contribute towards their customers’ experiences when using their company’s products and services. Once that understanding is crystalized then security teams are more focused on contributing towards organization’s purpose than just bits and bytes.”

#2: Break down silos. “Over the years each information security area – IAM, GRC, Data, Cyber, Awareness - has become more complex and challenging. However, every area is not independent but contributes towards the greater goal of securing the organization to meet its purpose. Security teams tend to focus on complex projects within their areas without learning about the other security projects and gaining a good understanding on how all those projects fit into the overall big picture,” explains Umesh. “Breaking these silos constantly enables the security teams to understand the big picture and how their efforts contribute towards the overall goal to serve its purpose. Whether it is opening individual team meetings to all security team members or using monthly town halls to help reinforce the interconnected nature of the projects will enable collaboration and seamless integration of different security capabilities.”

#3: Hire the heart, train the mind. “There are millions of open information security roles due to lack of skilled information security professionals. Information security teams must think outside the box to hire – System Administrators, DB Administrators, Application Developers, Veterans, Communication majors etc. - and focus on hiring diverse, smart resources who have the right attitude and eagerness to learn,” says Umesh. “Technology changes rapidly, therefore, if you focus on hiring resources based on current skills then those skills will be outdated quickly. However, if you have the team with the right attitude and appetite to learn new technologies quickly then they will constantly upgrade their skills and continue to serve the purpose long term.”

#4: Build a sustainable winning roster. “Like every NFL team, every security organization has a cap when it comes to building its roster. Security teams can take a leaf out of NFL roster building playbook (no pun intended). Building a security team with experienced veterans along with new experienced hires (free agents) and fresh graduates (rookies) is a winning combination. This is model will help new experienced hires and recent graduates to assimilate with company culture and learn from proven veterans while building a team for the future without missing a beat to serve the purpose in the long run,” suggests Umesh.

#5: Develop a trusted partner network. “Vendor partners are an extension of the team. Building a strategic vendor partner network with those who understand and share your purpose and help you meet that purpose is critical,” notes Umesh. “Vendor partners who are only interested in a transaction-based relationship are not long-term partners and will impact security team’s ability to serve its purpose. Building a strong collaborative partnership with vendor partners that you can leverage to influence their services and products’ road maps to meet your strategic goals will be mutually beneficial and delivers value to both organizations.”

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June 26, 2020 | 3 Mins Read

Simulating Service

June 26, 2020 | 3 Mins Read

Simulating Service

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By Tom Paquin

Early in June, an ArsTechnica reader managed to uncover a strange piece of synergistic multimedia: SimRefinery. Developed by Maxis, creator of 1989’s SimCity, SimRefinery was a tool to help onboard workers at Chevron’s Californa oil refinery. Maxis had developed a division in the early 90’s called Maxis Business Solutions with the purpose of gamifying certain elements of knowledge management for employees and potential employees. In the words of librarian and archivist Phil Salvador:

Oil refineries are really, really complicated. That’s why Chevron wanted Maxis to make them a game like SimCity, to teach the employees at their oil refinery in Richmond, California how it all worked.

To be clear, they didn’t want a game that was supposed to accurately train people how to run an oil refinery or replace an education in chemical engineering. That would’ve been incredibly dangerous. What they wanted instead was something that showed you how the dynamics of the refinery worked, how all the different pieces invisibly fit together, like SimCity did for cities.

Games as training tools had a brief moment of popularity in the early 90’s, just as personal computers were becoming less of a hobbyist endeavor, and again began gaining traction in the early days of mobile apps. Written off as a novelty by many businesses, they are now more often tools for quizzes or simple trainings. What I find particularly interesting about SimRefinery, though, is that it’s more about the systems that make up a business, how they work together, and what happens when failures occur. In SimCity, you could trigger “disasters”, which ranged from tornadoes and fires to alien invasions and kaiju encounters. Interestingly, those scenarios were brought into SimRefinery as well, and offered users the ability to figure out how to mitigate loss and rebuild after these horrific catastrophes.

Of course my mind inevitably goes to service, where the number of interlocking systems, on a macro level, are substantial. Think about the global enterprise, attempting to manage business from a central hub, then nationally, then regionally, then to service territories, then down to individual sites (like a refinery, for instance!). Add in the complexity of parts management, contracted labor, and product manufacturing (if appropriate) and a refinery seems almost quaint by comparison.

Are there any service-focused games that have that level of detail? None that I know of, certainly not any of any particular use to the enterprise. Of course, with any such simulation tool, you need to start with what the intended use actually is. If it’s training, that’s one thing, if it’s showing people how systems work, that’s another. I’d argue, however, that simulations like this work best for service when they serve the purpose of preparing forecasting and scenario planning for businesses.

Recently I wrote about the importance of multi-time horizon planning in service. If you take the broadest piece of that, the strategic piece, you can start to see a practical use case for simulation in service. “What-if” scenario planning is a key component of best-in-class planning optimization, and though it might not be as much fun as working your way through an alien invasion, but imagining how specific scenarios impact your real service capacity, you can have the right contingency plans on hand to ensure your business is ready for anything.

Imagine how the COVID-19 crisis would have been handled differently if you could take your scheduling, parts, and operations plans and set up a system of scenarios wherein you account for massive drops in workforce availability, or travel restrictions, or decreases of specific types of service appointments. Think about that, even today, as plants, manufacturers, and retailers come back online and assets re-enter serviceability. How can you scale up? How many contingent employees do you need to bring on? What’s practical for scheduling.

Though not as flashy as SimRefinery, all of these capabilities are available today, and are powerful tools in helping you plan appropriately for tomorrow’s challenges, no matter the scenario. They may not be able to help you prevent an alien invasion, but they’ll keep your business running.

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June 22, 2020 | 5 Mins Read

Defining the Future of Work

June 22, 2020 | 5 Mins Read

Defining the Future of Work

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By Sarah Nicastro, Creator, Future of Field Service

We’ve discussed quite a bit on Future of Field Service how COVID-19 will impact service businesses over the long term, how it will spur forth the journey to Servitization, and how it will act as an accelerator to digital transformation. But what is less clear is how will the work get done as these changes take place? To what degree will workplaces return to their pre-COVID-19 existences, and what new practices will forever stick?

It’s interesting to consider how navigating our way through this global pandemic may impact the future of work in a permanent way. Many share the opinion that remote work should become our new norm, and as a pre-COVID-19 remote worker, I can vouch firsthand on the improvement in both productivity and work/life balance. But it isn’t all positive – I’ve discussed recently with service leaders some of the challenges of our recent evolution to virtual everything. Those include videoconference burnout, feelings of isolation, it being harder to pick up on social cues and benefit from casual hallway interactions, and the need to evolve how we measure and track success.

The conversations I’ve had with service leaders in recent weeks around this topic differ based on what area of the workforce we are discussing. Three main areas that have come up are if and how COVID-19 will permanently change field service roles, whether the sales workforce needs to return to pre-COVID practices, and to what degree formerly office-based roles should remain remote. It’s clear that no one company has this “all figured out,” rather these are ongoing conversations within businesses today to define their future of work. Here are some common points that come up in conversation related to each category of work:

To What Degree Will Field Service Become Remote Service?

Many businesses have had to either fall back on existing or deploy new ways of providing remote service. One company I spoke with recently said that their previously deployed augmented reality based remote collaboration tool increased in use from February to April by more than 700 percent. We covered how Munters deployed remote assistance to gain business continuity in areas where travel was banned, and their use of the technology is expanding. With companies forced to adjust to distancing and no-travel conditions, the question now is to what degree will these remote service practices stick?

Most agree that they won’t replace field service visits altogether, ever. But gaining the ability to remotely diagnose and resolve issues has powerful benefits. It provides faster resolution to customers, reduces costs for the service organization by reducing non-essential visits, and some have said it has even improved the work/life balance for technicians because they are able to provide support remotely part of the time instead of always being on-the-go.

Companies I’ve spoken with recently are now moving out of “damage control” to putting some intentional thought and planning behind the permanently increased role of these tools – how to create proper processes, how to commercialize the service offerings, and how to ensure the have the appropriate resources staffed and available for both remote and on-site work. In addition, companies are working to be sure their field technicians feel more empowered as recovery ramps up so that they know they never need to be in a position they don’t feel safe. Mental health is another key consideration as companies look to determine the best ways to keep a sense of connectedness with a mostly or entirely remote worker.

Is the Future of Sales Virtual?

Another area that has come up in discussions is sales – sales is a function that in most industries pre-COVID-19 involved significant amounts of travel and face-to-face interactions. As the ability to conduct business that way came to a screeching halt, sales teams were forced to get creative and find new ways of making connections, fostering relationships, articulating value, and closing deals. While I’m sure there are some portion of sales executives chomping at the bit to get back on flights and back into boardrooms, I’m not sure it is the majority.

I believe there’s been a realization among companies that the degree to which sales was conducted involving travel before is not exactly necessary. I don’t think that means that the post-COVID sales world will be entirely virtual, but I bet there will be a lot more thought and caution put into how much travel is really required to get the job done. One company I spoke with recently has no desire to go back to “the way it was,” and are in the process of formalizing virtual sales processes, tools, and trainings with the objective of making it their new normal going forward.

Do We Ever Need to Return to the Office?

The final category of discussion is around any of the roles that were formerly office based that have become virtual – from customer service to IT to operations to leadership and so on. Some companies are beginning to phase back into having employees return to the office; others have announced extended virtual working operations. I’d say definitively that for any company, this situation has opened eyes when it comes to the ability to successfully and productively work from home – which I do think will have lasting implications.

Companies must determine for themselves what parameters to use to determine when, how, and to what degree they’ll return to the office environment. In a recent podcast with Reihaneh Irani-Famili, VP of Business Readiness at National Grid, we discussed a number of relevant considerations for these decisions. First, she shared that for National Grid, they had conducted a survey and determine people simply don’t yet feel comfortable returning – and consideration of your employees’ feelings, needs, and comfort is certainly major.

Beyond that, we discussed some of the common topics – videoconference burnout and how to avoid it, making virtual meetings effective and productive, and keeping teams collaborative and engaged. Reihaneh brought up an incredibly valid point around the need to provide better visibility into outcomes when working in a virtual environment. “When people are virtual, they need the clarity of the deliverable that they're driving. You need to replace that 8:00 to 5:00 mentality by a deliverable-based mentality and a value-based mentality. And it's both for the leaders in the companies as well as for those employees,” she says. “Because as an employee, if before my success was to spend eight hours in the office, now that needs to be replaced by ‘this is the value that I have created in the hours that I was working or being productive.’ The more clarity you can give on the outcomes and the value that you're trying to drive and less about how they would get to that, it helps people be more productive, more engaged, and it would really make sure that your productivity doesn't get impacted by this sudden move to a virtual environment.”

Most leaders I’ve talked with agree that a 100% return to office work for employees that did so before is unlikely, but so too is becoming 100% virtual. It seems to be agreed upon that while productivity is high in a work-from-home environment, certain types of collaboration, teambuilding, change, and major initiatives are difficult to achieve success with in a virtual-only way. As such, some combination seems likely for most businesses.

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June 19, 2020 | 3 Mins Read

Mobile Device Management in the COVID Era

June 19, 2020 | 3 Mins Read

Mobile Device Management in the COVID Era

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By Tom Paquin

When I was 13, I saved up my paper route money every week for a whole year in order to afford to get a computer of my own: A small, beige, sluggish laptop purchased from CompUSA. It was probably one of the only computer sales that the associate ever had that consisted of quarter rolls and one-dollar bills, but there’s really no experience like cracking open the box of your very first electronic device. Once the sweet ozone of fresh plastic clears the air and you boot the thing up, you begin the less magical experience of installing all the software that you need to make the thing actually useful.

For businesses deploying new hardware to their service employees, or just trying to manage “Bring your own device” (BYOD) hardware, this is an even more tedious prospect. Whether you’re onboarding new hires or managing a large or small-scale refresh, getting the right tools to the right employees, and ensuring the right logins and applications are active, can all be an arduous process. Mobile Device Management (MDM) has sought to eliminate a great deal of those challenges by managing cloud licenses holistically, allowing the home office to make sure software and logins are active out of the box, revoke or add licenses to software remotely, and generally manage utilities from a central dashboard.

With MDM, it’s easy to get caught up in the “mobile” bit, and, indeed, this definition is meant to encompasses all mobile devices, whether they be phones, tablets, rugged devices, or wearables (depending on your vendor of choice). But it’s important to remember that device management should extend to computers as well. This is important for a variety of reasons, chief among them that, as noted previously, all of your software should be 1:1 between mobile devices and desktops. More urgently, managing not just software—but devices in the hands of your technicians and back office employees—using a system that requires zero physical interaction is more important than ever right now.

I should note that, in addition to providing a means to avoid physical contact, Mobile Device Management is a pillar of ‘New IT’, which empowers your non-IT employees to set up their devices remotely. The principles of new IT are simple enough: Employees should pilot as much of the installation and management of their devices as possible. They open the box, boot it up, make sure everything's installed, and get to work. For that to be an effective strategy, the foundation of support and automatic rollout that MDM allows is imperative.

A “New IT” mindset within this context is uniquely valuable in the field, as it empowers technicians to manage device issues themselves, but nevertheless offers them the lifeline of having their device information and status available to IT remotely. We talk so frequently here about remote resolution, but it’s easy to forget that such a capability should extend to your employee’s devices as well.

COVID accelerates the need for this in all of the obvious ways, as well as some less obvious ones. Sure, with MDM you have the ability to provide contactless updates and onboarding. But what about situations where you need to onboard large groups of contingent workers, or empower those contingent workers across large geographies? The right management tools on the back-end means that workers need simply register their devices to get everything up and running. Often more importantly, you can revoke access to apps once the end of a contract is reached, preserving your internal systems for internal stakeholders.

Technology is best when it gets out of your way, allowing you to deliver on your service objectives fully, effectively, and without compromise. This starts out of the box with the right technology to manage service operations, but invariably extends beyond to the way that you manage how all those utilities reach your front-line employees every day.

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June 15, 2020 | 5 Mins Read

COVID-19 Is Speeding Servitization Progress, But These 4 Barriers Will Hold You Back

June 15, 2020 | 5 Mins Read

COVID-19 Is Speeding Servitization Progress, But These 4 Barriers Will Hold You Back

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By Sarah Nicastro, Creator, Future of Field Service

One of the topics that has come up in the majority of conversations I’ve had with service leaders battling the challenges of COVID-19 is how it has impacted the way in which they need to serve their customers. The biggest wants and needs of their customer base look far different than they did just four months ago, and this is forcing companies to be creative and innovative to adapt to new demands. Practically speaking, many customers are facing financial strain at worst and extreme fiscal caution at best, which is putting the breaks on large expenditures and long-term contracts. Companies that are reacting nimbly are embracing Servitization and outcomes-based service concepts and looking to move toward OpEx and subscription-based models that guarantee a level of service and ease investment concerns. For manufacturers, the shift to Servitization protects them from a potential loss or slowing of product revenue by taking advantage of the customers’ preference to extend the lifecycle of assets through service – and for service organizations, the move to outcomes provides peace of mind to customers while providing recurring revenue.

As such, our current global crisis is taking the journey to Servitization and delivering outcomes that most businesses we speak with are on and speeding it significantly. This journey is complex and multi-layered, which is why we’ve seen relatively slow progress – but as in other areas, COVID-19 will act as a major accelerator and will spur organizations forward in ways that may stretch them and bring about some growing pains but will ultimately make them stronger.

The Servitization Maturity Curve

Many companies I speak with that are on the path to Servitization have defined their own maturity model – they’ve mapped out where they are, and the steps they will work through to reach the ultimate goal based on their own definitions. In 2019, IFS partnered with IDC to create the IDC Servitization Maturity Framework. It outlines four stages of the journey to Servitization, as outlined below (Source: IDC Servitization Maturity Framework, 2019):

  1. Splintered. The organization struggles under a myriad of silos that lead to disjointed, manual processes. Legacy, fragmented ERP environments provide little or no visibility on operational performance. The business model is on pure product, with challenges to profitability.
  2. Side-car. The organization has standardized the two chunks of the value chain (back-office and front-desk) but keeps them separated. Keyword in the company is efficiency and add-on services delivered are few. Field service is based on basic mobile capabilities and IoT stacks are at Proof-of-Concept stage. Growing the business is hard.
  3. Joined-up. Front-office and back-office flows have been integrated both directions and leverage the power of advanced technologies such as IoT to feed the core systems with real-time data. In some cases, Edge capabilities bring coordinated autonomy to local sites. A suite of digital services is fully available, and business model enhancements such as pay-as-you-use and outcome-based contracts are being explored.
  4. Borderless. Processes start and end outside the organization and operations and technology enables different elements of the value chain to connect. Co-creation, data-sharing and collaboration with customers, suppliers, partners from other sectors and in some cases even competitor part and parcel of the business model.

Based on IDC's benchmark, 50 percent of the organizations find themselves at Stage 2 (Side-Car), and another 14 percent are stuck in the nightmare of splintered operations (Stage 1). A third of companies interviewed have started joining-up their value chains (Stage 3), and less than 5 percent have reached "Nirvana" (Stage 4) and already opened up their service platforms to the ecosystem.

4 Primary Barriers to Servitization Success

Looking through these four stages you see some of the changes a company needs to make in shifting from a manufacturer of products to a trusted solution provider. It’s hard to deduce from a short description the many layers of challenges that exist in migrating through these phases, but those on the journey are well aware of the complexities. Despite those complexities, COVID-19 and its impact on customer needs and demands is going to force companies to pick up the pace in progressing through these stages. While the IDC data is specific to a manufacturers journey to Servitization, the barriers in the migration for a service business from break-fix to outcomes aren’t all that different.

Here are four primary areas of barriers that will slow your progression to Servitization or outcomes-based service:

  • Mindset shift – this may sound far too simple, but it’s harder than you may think – especially for a long-time product manufacturer. To deliver on the potential of Servitization, you must begin with seeing your company as a SERVICE company versus a product company. This mindset shift cannot happen only at the top but has to be carefully integrated throughout the company culture. This requires significant change management and is where many journeys stall out because it sounds simple but is oh-so-hard in practice.
  • Clarity on customer needs – in order to deliver a service your customers want or an outcome they’ll be willing to pay a premium for, you need to be intimately aware of their needs. Far too many organizations try to win the race to Servitization, or outcomes based on their own understanding of what they’re customers want versus a firsthand perspective of the problems customers are willing to pay to have solved. Taking the time to gain real-world customer insight on what they want and need is imperative to Servitization success, and even more so in a post-COVID world as those needs have changed and are continuing to change.
  • Lack of enabling technology – you see in the IDC insights provided above that Servitization requires a well-orchestrated collection of technology to enable success. Real-time data flow is critical, and the ability to plan and make quick decisions based on this data is essential. You see described a progression away from manual processes to an automated, real-time environment; intelligent planning and optimization; the incorporation of IoT and asset data; and the introduction of digital services and information sharing. This enabling technology has to be layered on in a practical manner, starting with foundational systems that provide the real-time information flow and automation of manual processes. Many companies get stuck in determining how to appropriately outline, integrate, and execute on a digital transformation strategy, which holds them back from achieving Servitization success.
  • Internal alignment & processes – Even with a service-first mindset, clarity on customer needs, and a strong foundation of technology, Servitization success can be elusive. This is because it requires such extensive internal transformation in company-wide alignment and processes. This transformation is necessary in overhauling what’s required of your field force, your R&D team, your marketing department, and – critically – how you sell. It’s an immense amount of change and coordination ripe with many opportunities to be slowed or stalled. However, one of the positive aspects of the COVID-19 challenge is how it is forcing organizations to be more open to change, more agile, and more flexible than ever before – and while that doesn’t minimize the challenges of reaching Servitization or outcomes-based service success, we’ve now learned we can do hard things and that newfound fortitude will help spur companies forward in their respective journeys.

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June 12, 2020 | 4 Mins Read

Where are We?

June 12, 2020 | 4 Mins Read

Where are We?

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By Tom Paquin

Having now dealt with COVID in the US for about 100 days, we’re starting to get a better picture of the edges of the crisis, however flow-y as those edges might be. Obviously the parameters are always moving, but I think it’s important not to lose sight of the benchmarks of where we find ourselves, where we’ve been, and what comes next. For that reason, I would like to submit a few stages for consideration:

As I see it, these are three very much streamlined stages of our current crisis. I know that these aren’t particularly revelatory to anyone (what we’re all collectively going through isn’t exactly news), but I do feel like it’s important to take a step back and think about this holistically. We’ve come a long way in a short time and I think we need to take a minute and take some stock, certainly as these elements change.

We have the initiation of lockdown, which obviously vacillated depending on where in the world you were. I left out all the sub-bullets about crippling anxiety and your kids crying because you can’t go to Target but you can assume those are all in that period.

Next we have restriction easement, and there’s sure to be some sub-functions here, too. If you look at Japan, South Korea, or New Zealand, these countries who very much got in front of the spread of the virus, they saw slight upticks as life went back to normal, and there were corrections. This is going to happen everywhere.

And finally we have the next next next next normal. For a while, we were throwing around the phrase “new normal”, but in reality, those setbacks that I just mentioned, along with new investments, will mean that there’s going to be an evolution of business normal. Sarah went into detail about this recently. We will likely need to add thirty “Nexts” to this for it to be truly accurate, but where are we right now?

Right here. More or less. If you’re in Wuhan, you’re a couple “Nexts” in. If you’re in Manhattan, you’re a couple steps back. I’m in Massachusetts, and the beginning of June marked “phase 2” of reopening, so non-essential businesses are coming back online. That’s where we are, more or less. What we want to do, though, is take this timeline, and think very deliberately about how we’re considering our service investments across this spectrum. So let’s flip these stages and start thinking about them proactively.

So reclaiming the moment is obviously somewhat in the past, but that doesn’t mean that we can’t learn a few lessons from that. As the restrictions went up, businesses had a choice—shut down service operations, or find new solutions. For some companies, that choice was taken out of their hands—manufacturers shut down, fulfillment slowed, and imports and exports were dramatically reduced. Still, some businesses made smart tech decisions at this stage that are carrying them out of this crisis. We’ve been quick and proud to discuss the ways that companies have reclaimed the moment thus far.

So what’s the next step? For businesses across the board, we need to get into building a long-term strategy. Many businesses have insulated themselves in a state of austerity still, even at this point, but I’d argue that this is a strategy with reduced returns, and that service businesses need to start capitalizing on changing consumer sentiment to move towards growth strategy, even within the boundaries of an economic downturn.

Historical precedent backs up a bullish strategy in this moment. As McKinsey wrote in April, “In the recessions of 2007–08, the top quintile of companies was ahead of their peers by about 20 percentage points as they moved into the recovery in terms of cumulative total returns to shareholders (TRS). Eight years later, their lead had grown to more than 150 percentage points.” So companies that remain growth-oriented during an economic downturn, assuming that they have the resources to do so, see a significantly higher rate of return than their peers. Service demand is under many circumstances economically agnostic (obviously not always—but frequently). Copper plumbing isn’t going to stop corroding based on the S&P 500, and businesses need to use this last respite that we have to start seriously planning for the future.

For forward-thinking businesses, that’s really a matter of reinforcing the digital-oriented DNA that they already have. Perhaps it means finally looking at Remote Assistance, or planning for a business uptick with an optimization engine. Perhaps it’s an opportunity to consider how you’re actually going to market, and using this opportunity to consider outcomes-based service.

Or perhaps you’re considering a completely different plan. We’re excited and eager to tell these new stories as they emerge. And if you want to share what your company is doing, we’d love to hear from you!

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June 8, 2020 | 5 Mins Read

There Won’t Be a “New Normal”

June 8, 2020 | 5 Mins Read

There Won’t Be a “New Normal”

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By Sarah Nicastro, Creator, Future of Field Service

While participating recently in a livestream discussion put on by Field Service News on how businesses are preparing for recovery from COVID-19, one of the panelists mentioned that he’d heard brought up recently the idea that there won’t be a “New Normal,” but rather a “Next Normal.” Upon investigation, it seems this is a concept that has been presented by the likes of McKinsey, Forbes, and CNBC – I just hadn’t heard it until this discussion.

This concept really resonated with me, for a few reasons. First, there’s no way that after such a significant time of strain and change and growth we could just recover into one new “norm” – there will have to be an evolution of healing that leads us from one “next” to another. Second, for service organizations that are in such a season of radical change I think the idea of a “New Normal” gives the impression that the radical change will end when, in reality it will not. While the pace of change may slow at some point, we can’t be tricked into a sense of complacency as recovery ramps by thinking we’ve reached the “new.” We need to accept and prepare for a continuation of change as a result of this crisis for likely years to come.

Why Service is Ready

While this concept may feel daunting, service organizations are more ready for what’s next than they ever have been before. In navigating COVID-19 challenges, companies across industries and of all sizes have learned lessons that will put them in a position of strength tackling what comes next (and next, and next). Companies have learned to become more agile, to make far faster decisions than ever before. Organizations have broken down barriers to change and have learned to become comfortable with the uncomfortable.

As a result of these challenging times, we’ve developed better, closer relationships with both our employees and our customers. Service organizations have broken the “how we’ve always done it” mentality to pivot and meet new customer needs. Companies have realized the value of both technology AND humanity and have witnessed firsthand how powerful the combination can be. All these lessons, and more, mean that you are ready for not just a singular New Normal, but any “next” that comes your way.

What the “Next Normal” Will Require

As recovery begins, we must be ready for the Next Normal. There are still many unknowns, but a few key themes shared by organizations as they prepare for the next normal are:

  • People Centricity: Prioritizing the safety of both employees and customers will be paramount as we reach the Next Normal. On the employee side, companies are focusing of course on proper protocols and ample PPE, but also on ensuring the employees feel a sense of empowerment. If they arrive to a jobsite and don’t feel right about the circumstances, they need to feel confident walking away. On the customer side, how service organizations are prioritizing and executing on safety will be a key differentiator for some time. There are also considerations around how this challenge has impacted people’s mental health and how companies can best support those who are struggling.
  • New & More Flexible Service Offerings: The reality is that what your customers need from you now may be starkly different than what they needed just four months ago. Companies are facing financial strain and are operating hyper-cautiously, which means that major CapEx expenditures and long-term service commitments may be a no-go right now. You need to think about what your value proposition will be in the Next Normal – you can’t get stuck in what was right four months ago, you must be innovative and creative in meeting these new needs. This could mean more of an outcomes-based service model where equipment is offered on a subscription basis, or shorter, more flexible service contracts. Whatever it looks like for your industry, creativity and flexibility are critical in the Next Normal.
  • Faster Technology Adoption: Companies that had already embraced digital transformation have been glad, and those that hadn’t have quickly realized the benefits of doing so. The Next Normal will bring a new wave of technology adoption both by those looking to augment their foundational systems and by those looking to play catch-up. Areas of focus include forecasting and analysis tools, systems that allow best utilization of resources, and technologies that enable remote service.

So, What Comes Next-Next?

We can’t predict the future, but you do need to be thinking about it. It’s important to keep a parallel view of where the business is now and what it needs to do to be successful, but also considerations for what’s coming next and how you’ll need to adjust and pivot to meet changing circumstances. A few key points as you plan for the unknown:

  • It’s important to operationalize faster decision making. This crisis has sped companies’ need to assess data and use it to drive decisions and this has reinforced the criticality of a real-time data flow. You must first ensure you have that real-time data flow, and then ensure you put processes in place to ensure you are reviewing and acting on it daily.
  • If you were caught off guard this time, don’t let it happen a second time. Some organizations I’ve spoken with had a solid Business Continuity Plan in place as COVID-19 hit; others did not. Those that did have reinforced the importance of not only having a plan, but ensuring it is well communicated and socialized among employees and even practiced. If you were one of the companies that felt under-prepared for this crisis, make the effort to ensure that doesn’t happen again.
  • Stay close to your customers. So much of the next-next will be dictated by what your customers need from you and how you need to adapt to deliver on those needs. Therefore, it’s more important than ever to stay to close to your customers, to understand their business pressures and opportunities, and to be soliciting frequent feedback and insights.
  • Know that you can handle anything – you already have!

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June 5, 2020 | 3 Mins Read

Now is the Time for Multi-Time Horizon Planning

June 5, 2020 | 3 Mins Read

Now is the Time for Multi-Time Horizon Planning

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By Tom Paquin

Here in the U.S., today’s jobs report tells us that the month of May has seen the largest jump in employment in history. This is not particularly surprising (though apparently many economists were surprised), as people are re-hired or released from furlough in response to states gradually easing COVID-19 restrictions. Nevertheless, this surge is further evidence that we’re nearing something that we’ve been considering since this crisis began: Service is going to approach a bottleneck.

We’ve been talking about how planning optimization will help organizations tackle these challenges, and that remains true, but I figured it’d be worth taking that a step further, because this recovery is going to happen in waves over the course of, perhaps, the next two to five years. Manufacturers will come online, traffic will slowly increase, then the capacity of public transit riders will increase, then the capacity of restaurant machinery will increase, then there may be a setback, perhaps another outbreak, then airline traffic might increase, and so on. It’ll be a long process with lots of pumps on the breaks.

For that reason it might seem reasonable to move forward with a day-by-day plan for scheduling: tread water until you have a better idea of what the future holds. That’s fine in theory, but such a binary strategy has potentially catastrophic implications for your ability to meet your customers’ needs.

It really all comes down to capacity. You may not need the hours, parts, vans, and appointment windows that you did in January right now, but unless you have plans for scaling up—and I mean plans, plural—then you’ll be reacting to market changes rather than meeting them. That's where a PSO system that allows for multi-time horizon planning comes in.

Let’s talk about how multi-time horizon planning actually works. It’s pretty much what it says on the package: Planning and scheduling optimization across multiple time domains. Let’s break it down into a few different categories:

Real-time Daily Planning
This is the most tangible form of optimization—take scheduled appointments and provide the best schedule for the parts and labor available, with the ability to optimize in real-time in order to keep things moving effectively as jobs are cancelled, schedules change, and emergencies arise. This is the day-to-day of scaling up; the baseline of successful service delivery.

Weekly Operational Planning
These functions look at appointment booking, but importantly, also considers scheduling. The best systems have triggers in place for exceptions, and furthermore allow you to set thresholds for commissioning contracted labor, where appropriate.

Monthly Capacity Planning
Looking ahead, planning at this level is when we start to get into hiring and staffing, skill and parts planning, all key functions of best-in-class optimization engines. Leading systems build into this level “what-if” planning. For instance—what if you can only bring back 30% of your workforce? What if travel restrictions limit service deployment? This is when we move from the baseline into true strategic planning.

Long-term Strategic Planning
This, of course, is true planning—looking at models to not only set staffing levels, but also set KPIs and define the terms of outcomes-based service. This is the complete picture of service—not just looking at the historical data from yesterday, but using that data to plan for tomorrow.

In March, it seemed like every day we were playing out a slightly different scenario. Sometimes, based on the available data, those scenarios changed from hour to hour. I think that, fundamentally, we have a much better picture than before about what tomorrow holds, but that’s not to say that the future is written. With smart multi-phased horizon planning, you can plan your own future.

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June 1, 2020 | 5 Mins Read

Samaritans Preserves Critical Services Amidst the Challenges of COVID-19

June 1, 2020 | 5 Mins Read

Samaritans Preserves Critical Services Amidst the Challenges of COVID-19

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By Sarah Nicastro, Creator, Future of Field Service

With over 20,000 volunteers and 200 branches, Samaritans is a charity working across the UK and Ireland to offer round the clock emotional support for people who are struggling to cope with life’s challenges. Samaritans’ vision is that fewer people die by suicide and to make this vision a reality, Samaritans answers a call for help every six seconds and campaigns to make suicide prevention a national and local priority.

When we think of essential services, an operation like Samaritans is toward the top of the list – always, but in an even more heightened sense with the significant emotional toll that COVID-19 is taking on people. Prior to the pandemic hitting, Samaritans had begun a journey to modernize its contact and communications operations with an investment in IFS Customer Engagement. Since COVID-19 has come into play, Samaritans has had to quickly adapt to explore how volunteers could continue to provide support for those in need, without travelling into its branches.

Multi-Channel Engagement Platform Will Expand Capabilities, Improve Reliability

Francis Bacon, Assistant Director of Digital Services for Samaritans is responsible for caller services, which includes support provided by phone, email, the forthcoming online chat service, as well as the recruiting and training of volunteers. He also oversees the intranet, help desks, and leads the charity’s digital journey.

Until recently, Samaritans handled incoming requests through an old telephone system and a completely separate system for email messages. “These systems were outdated, fairly unreliable, and quite inflexible,” says Bacon. “We wanted to modernize operations and set the stage for expansion opportunities by investing in a platform to update and integrate phone and email communications while also adding online chat functionality.”

In addition to the desire for a platform that could effectively handle phone, email, and chat capabilities, Samaritans wanted to increase capacity to enable future expansion, as well as improve security and reliability that the aging, disparate systems lacked. “The old telephone system had to be specially installed on computers and lacked flexibility,” says Bacon. “With a web-based solution, we’d significantly expand possibilities for future volunteering models, such as out-of-home volunteering.”

Samaritans quest for a modernized, multi-channel contact system led the organization to IFS. IFS Customer Engagement creates a single, unified experience across every channel of connection, including calls, email, chat and social messaging. “The IFS CE platform performed well on our selection matrix overall, but what really stood out is the customizability of the interface,” says Bacon. “Our needs are a bit different from the average service customer, in that we’re training volunteers on the system versus employees, and we need to accommodate the unique circumstances that those turning to us for help are in, therefore the ability to tailor IFS CE to our specific needs was a key differentiator.”

Deployment of IFS CE is underway currently in five Samaritans’ branch locations, including its Central London branch. The charity expects to have all 187 U.K. branches online in June and will roll out to the branches in the Republic of Ireland in the coming year. “We expect that investing in this technology will provide a number of benefits, including a more seamless experience for both our callers and volunteers, greater security and reliability, and the ability to scale and evolve our work with a stronger system for engagement in place,” says Bacon. “With the roll out of IFS CE we are anticipate an uptime of 99.95% which will be a significant improvement on our current system and allow us to provide a better service to people in distress and crisis.”

Reacting Quickly to COVID-19 Complexity to Protect – and Scale – Essential Services

As you can imagine, a service like Samaritans provides has become even more critical as COVID-19 has infiltrated our lives. Compounding this need for its services are the increasingly complex conditions in which Samaritans needs to operate. Perhaps most significant is the fact that a large portion of volunteers are unable to report into branch, as typically required, to provide emotional support to those who are struggling. “Our biggest concern has been making sure that volunteers can continue to volunteer,” says Bacon. “As this began we conducted a survey of our branches asking them what percentage of volunteers they thought may not be able to come into the branch, either because they were self-isolating or because they are high risk, and that survey showed 30% of volunteers could not report in. We needed to find a way for volunteers to support and ensure our service can continue to keep running and help those in need.”

While grappling with the issue of how to enable volunteers to serve from home, Samaritans also recognized the need to introduce a new service for essential healthcare workers. “The NHS has been under tremendous pressure in responding to this crisis,” says Bacon. “We wanted to respond to their need by providing a new helpline for NHS staff to be able to call considering the gravity of what they're experiencing with the coronavirus outbreak.”

Samaritans has been able to quickly explore the opportunities to enable volunteers to support from home, as well as bring on a number of new volunteers to provide the NHS support line. This was possible, in part, by the functionality IFS CE is providing. While efforts have begun in tandem with the deployment of the technology, Bacon says it wouldn’t have been possible to make these pivots without the modernized system. “We’ve been able to begin making these changes and expanding our services with the knowledge that the IFS solution will allow us to do so at scale while also improving the experience of our volunteers and of the public that needs our services. This wouldn’t have been possible with our legacy system.”

While the circumstances are unfortunate, Bacon is thankful for the ability to serve on an even greater scale given what’s going on. He’s also been heartened by seeing how people are stepping up and coming together amidst this crisis. “As we launched the NHS service, we had more than 2,000 people fill out the volunteer form and say they were willing to help within a matter of just a few days. We've seen members of the public, even at this really difficult time, putting their hands in their pockets and supporting us on our emergency appeal for funds,” says Bacon. “This is what enables us to continue to work toward our mission and we’re thankful. We know the public needs us, especially now, and we’ll continue to do our best to find ways to step up to meet those needs.”

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